SayPro MEL Royalty Workshop – Face-to-Face Training

Metric Reference: SayPro MEL-R | Workshop Tracker
Workshop Title: “Strengthening Monitoring and Evaluation Practices for Effective Learning”
Conducted by: SayPro Monitoring, Evaluation & Learning Royalty (MEL-R) Office
Date of Workshop: 25 May 2025
Location: SayPro Headquarters, Conference Room A
Facilitators: MEL-R Team Leads and External Consultants
Target Audience: SayPro staff, department heads, and key project stakeholders
Date of Report: 1 June 2025

✅ Summary of the Workshop

SayPro successfully conducted a face-to-face MEL Royalty Workshop on 25 May 2025, in alignment with the MEL framework’s goals of enhancing internal understanding and application of Monitoring and Evaluation (M&E) best practices. The workshop was designed to provide hands-on training and foster collaboration across teams, ensuring a shared commitment to continuous improvement.

🎯 Workshop Objectives

• Improve understanding of SayPro’s MEL-R framework and its application across departments.
• Enhance team capabilities in data collection, analysis, and reporting for decision-making.
• Facilitate cross-departmental collaboration in the design and execution of MEL activities.
• Review and refine reporting processes, ensuring compliance with internal and external standards.

📋 Workshop Agenda

📊 Key Topics Covered

1. MEL Framework Deep Dive: Overview of SayPro’s Monitoring, Evaluation, and Learning Royalty system, including key principles and methodologies.
2. Data Collection Tools: Hands-on demonstration of tools used for collecting qualitative and quantitative data.
3. Report Writing and Compliance: Detailed explanation of report structures, MEL metrics, and ensuring data quality in line with internal standards.
4. Practical Application: Group work focused on evaluating a past project’s outcomes and suggesting improvements.
5. Impact Measurement: Discussed strategies for measuring the effectiveness of MEL efforts and adjusting strategies for continuous improvement.

🧑‍🏫 Workshop Attendees

• Total Participants: 32 attendees (from departments including HR, IT, Training, and Operations)
• Key Participants:
  • Senior Management Team (5 members)
  • MEL Team Leads (6 members)
  • Department Heads (10 members)
  • External M&E Consultant (1)
  • Administrative Staff and Support (10 members)

📈 Post-Workshop Survey Results

Key Insights:

• 96% of participants felt the workshop improved their understanding of MEL practices.
• 92% believed the session on data collection techniques would directly benefit their work.
• Several requests for follow-up training sessions on specific tools (e.g., analytics dashboards) were made.

🔄 Next Steps & Recommendations

1. Follow-up Training: Plan additional sessions for advanced topics such as advanced data analysis and automated reporting tools.
2. MEL-R Toolkits: Distribute customized toolkits and reference materials to staff for practical use in their daily operations.
3. Feedback Integration: Based on workshop feedback, refine future MEL workshops to include more hands-on sessions and real-time data examples.
4. Continuous Monitoring: Implement a quarterly check-in to review workshop learnings and integrate them into project-based M&E activities.

🧾 Supporting Documents

• Workshop Presentation Slides: SayPro_MEL_Workshop_Slides_May2025.pptx
• Post-Workshop Feedback Survey Results: SayPro_Workshop_Feedback_May2025.xlsx
• Workshop Agenda & Materials: SayPro_MEL_Workshop_Agenda_May2025.pdf

🟢 Conclusion

The face-to-face MEL Royalty Workshop held on 25 May 2025 successfully met its objectives of enhancing SayPro staff’s knowledge of the MEL framework, improving data-driven decision-making, and fostering interdepartmental collaboration. The positive feedback received and the actionable outcomes suggest a high return on investment in capacity-building efforts.