SayPro Conducting and documenting a minimum of 5 interviews

Preparation Before Interviews

• Research the Interviewee:
  Understand their role, background, and relevance to SayPro projects.
• Develop an Interview Guide:
  Prepare 8–12 open-ended questions aligned with your interview themes (e.g., education reform, digital economies).
• Test Your Equipment:
  Ensure your recording device, video conferencing software, and note-taking tools work well.

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2. Conducting the Interview

• Start with a Brief Introduction:
  Introduce yourself, purpose of the interview, and assure confidentiality if needed.
• Get Consent to Record:
  Ask permission to record the conversation for accuracy.
• Follow the Interview Guide but Stay Flexible:
  Let the conversation flow naturally but keep it focused.
• Listen Actively and Probe Deeper:
  Encourage interviewees to elaborate or clarify points.
• Manage Time:
  Keep interviews within agreed duration (typically 30-60 minutes).

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3. Documenting the Interview

• Take Notes During the Interview:
  Capture key points, quotes, and any follow-up questions.
• Record and Transcribe:
  Use transcription software or manual transcription for accuracy.
• Summarize Key Insights:
  Write a brief summary highlighting main findings and themes.
• Organize Documentation:
  Store recordings, transcripts, and notes in a dedicated folder labeled by interviewee and date.

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4. Post-Interview Follow-Up

• Send a Thank-You Note:
  Appreciate their time and contributions.
• Clarify Any Ambiguities:
  Follow up with additional questions if needed.
• Share Summaries (Optional):
  Provide interviewees with a summary to validate accuracy.

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5. Example Interview Documentation Template

Item	Details
Interviewee Name
Role/Organization
Date & Time
Interview Format	(In-person, Zoom, Phone)
Key Topics Covered
Key Insights/Quotes
Follow-Up Actions