SayPro File Types and Formats

To maintain consistency and compatibility across different platforms, it is important to follow the below guidelines for file types and formats.

SayPro Documents

• Accepted Formats:
  • PDF (.pdf): Preferred format for finalized documents (e.g., course outlines, handouts, reading materials).
  • Microsoft Word (.docx): For editable documents, such as lesson plans or course materials that may require updates.
  • PowerPoint (.pptx): For presentation slides used during lessons, particularly in live training or webinars.
  • Google Docs and Google Slides: If collaborative editing is needed, these can be used but must be exported to PDF or Word format before final upload.

SayPro Images

• Accepted Formats:
  • JPEG (.jpg), PNG (.png): For images and graphics that supplement the course materials. These formats ensure compatibility across devices.
  • SVG (.svg): For vector graphics or logos that need to scale without losing quality.
  • GIF (.gif): For simple animations, but used sparingly to avoid distraction.

SayPro Multimedia

• Video:
  • MP4 (.mp4): Preferred format for videos, as it is universally supported and offers a good balance of quality and file size.
  • MOV (.mov): Also acceptable, particularly for videos recorded on Apple devices.
  • Videos should be no longer than 20 minutes to maintain learner engagement. Break longer videos into segments if needed.
  • Video Hosting: If videos are hosted on platforms like YouTube or Vimeo, provide the embed link or a direct URL to the video. Ensure the video is not restricted by privacy settings.
• Audio:
  • MP3 (.mp3): Standard format for audio files like voiceovers or podcasts that complement the training materials.
  • WAV (.wav): Also acceptable for high-quality audio files, but use sparingly due to larger file sizes.

SayPro Interactive Elements

• HTML5 (.html, .zip): For any interactive e-learning modules, simulations, or quizzes that need to be uploaded. These should be tested for compatibility with the learning management system (LMS).
• SCORM (.zip): If using SCORM-compliant e-learning modules, ensure they are packaged and tested for LMS compatibility.

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SayPro Content Layout Specifications

The layout of the uploaded materials should be clear, structured, and consistent, ensuring a smooth learning experience.

SayPro Document Layout

• Font Type: Use clear, readable fonts such as Arial, Verdana, or Times New Roman. Avoid overly decorative fonts.
• Font Size:
  • Headings: Use 14-16 pt for headings to ensure they stand out.
  • Body Text: Use 11-12 pt for body text for easy readability.
• Text Formatting:
  • Use bold or italics sparingly to emphasize key points.
  • Use bullet points or numbered lists for organized information.
  • Use heading styles (H1, H2, H3) to organize content logically and aid navigation.
• Margins: Standard margins of 1 inch (2.54 cm) on all sides to ensure that no content is cut off when printed.
• Line Spacing: Use 1.5-line spacing for better readability, particularly for longer documents.
• Page Numbering: Include page numbers for long documents or multi-page handouts.

SayPro Presentation Slide Layout

• Font Type & Size:
  • Use sans-serif fonts (e.g., Arial, Calibri) for easy on-screen reading.
  • Title font size: 36 pt
  • Body text font size: 24 pt
• Slide Background:
  • Use a light-colored background with dark text for clarity. Avoid busy patterns that can distract from the content.
  • Ensure text is readable by using high contrast between the background and text.
• Multimedia Integration:
  • Ensure videos, audio clips, and interactive elements are properly embedded or linked in slides.
  • Use clear, concise visuals (charts, graphs, images) that enhance understanding of key concepts. Keep text minimal on slides.
• Slide Transition and Animation: Avoid excessive or distracting transitions. Use simple, subtle animations to highlight important points.

SayPro Interactive Elements (eLearning Modules)

• Navigation: Ensure that the interactive module has easy-to-follow navigation (e.g., next, previous, home buttons) and clear instructions for learners.
• Responsive Design: Ensure that interactive modules are mobile-friendly and adjust to different screen sizes.
• Feedback: Include immediate feedback in interactive exercises (e.g., quizzes) to help learners understand mistakes and correct answers.
• Content Length: Keep modules short (5-10 minutes per section) to avoid learner fatigue and maintain engagement.

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SayPro File Size Limits

To ensure smooth uploading and avoid issues with storage or downloading, consider the following file size limits:

• Documents (PDF/Word/PowerPoint): No more than 25 MB per file.
• Images (JPEG/PNG): Compress images where possible. Keep individual image sizes below 2 MB.
• Videos (MP4/MOV): No larger than 500 MB for videos under 20 minutes. For longer videos, consider compressing them or splitting into smaller parts.
• Interactive eLearning Modules (HTML5, SCORM): Keep file sizes below 100 MB per module.

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SayPro Accessibility and Compliance

To ensure that training materials are accessible to all learners, including those with disabilities, the following specifications should be adhered to:

• Alt Text for Images: Include descriptive alt text for all images to support learners using screen readers.
• Captioning for Videos: Provide closed captions or transcripts for all video/audio content.
• Contrast: Ensure high contrast between text and background (e.g., black text on a white background) for readability.
• Keyboard Navigation: For interactive elements, ensure that navigation can be completed using a keyboard or other assistive devices.
• PDF Accessibility: Ensure that PDFs are searchable and tagged for screen readers.

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SayPro Folder Structure for Uploads

To maintain organization, all uploaded materials should be organized into appropriately named folders for easy access:

• Course Name: Folder name should be the title of the course (e.g., “Customer Service Training”).
  • Documents: Include all PDFs, Word files, and supporting documents.
  • Presentations: Include all PowerPoint files.
  • Multimedia: Folder for videos, images, and audio files.
  • Interactive Modules: Folder for SCORM, HTML5 files, or eLearning modules.
  • Assessments: Folder for quizzes, assignments, or any other forms of learner evaluation.

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Conclusion

By adhering to these specifications for file types, content layout, and multimedia integration, SayPro can ensure that training materials are both accessible and effective. Clear organization and attention to detail will also enhance the overall learner experience, making it easier for instructors to deliver the content and for learners to engage with the training materials.