SayPro Data Collection Template

Data Collection Overview:

• Research Objective:
  (Briefly state the research purpose and what you intend to measure or understand through the data collection process)
• Methods of Data Collection:
  • Surveys
  • Focus Groups
  • Interviews
  • Secondary Data Analysis
  • Other: ___________________

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2. Target Population and Sampling:

• Target Population:
  (Describe the group of people from whom data will be collected, e.g., community members, healthcare providers, youth, households)
• Sampling Method:
  (Explain how participants will be selected, e.g., random sampling, stratified sampling, purposive sampling)
  • Sample Size: ___________________
  • Sampling Criteria: ___________________
  • Inclusion/Exclusion Criteria: ___________________

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3. Survey Questions:

(Include a set of structured questions aimed at collecting quantifiable data. Organize them into sections based on the research objectives.)

• Demographics:
  • Age: __________
  • Gender: __________
  • Location: __________
  • Employment Status: __________
  • Education Level: __________
• Key Area 1: [e.g., Health]
  • How often do you visit a healthcare provider?
    • Never
    • Once a year
    • 2-3 times a year
    • Monthly or more often
  • Do you have access to basic healthcare services in your area?
    • Yes
    • No
  • If no, what are the main barriers to accessing healthcare?
    • Distance
    • Cost
    • Availability of services
    • Other: ___________
• Key Area 2: [e.g., Education]
  • Do you feel that the quality of education in your area meets your needs?
    • Yes
    • No
  • How many students per class do you typically see?
    • Less than 20
    • 20-30
    • 30-40
    • More than 40
• Key Area 3: [e.g., Employment]
  • Are you currently employed?
    • Yes
    • No
  • If no, how long have you been unemployed?
    • Less than 6 months
    • 6 months to 1 year
    • 1 year or more

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4. Interview Protocol:

(Provide a set of semi-structured questions designed for one-on-one interviews to collect qualitative insights. The questions should be open-ended to allow for in-depth exploration.)

• Introduction:
  • Briefly explain the purpose of the interview and assure confidentiality.
  • “Thank you for agreeing to participate in this interview. Your insights will help us understand the challenges facing your community and inform potential solutions.”
• Key Areas of Focus:
  • Community Issues:
    • What are the main challenges your community is facing right now?
    • In your opinion, what are the underlying causes of these challenges?
  • Impact on Well-being:
    • How do these challenges impact your daily life and overall well-being?
    • What specific support or services are most needed in your community?
  • Response and Solutions:
    • What types of interventions or solutions do you think would make the biggest impact in your community?
    • How can local government, NGOs, or other organizations help address these issues?
  • Closing:
    • “Is there anything else you’d like to share about the challenges or needs in your community?”

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5. Focus Group Discussion Guide:

(Outline the process and questions for group discussions, designed to promote interaction and collective brainstorming. Focus groups should explore themes in greater depth.)

• Introduction:
  • Briefly introduce the purpose of the focus group and establish ground rules (e.g., respect, one person speaking at a time).
  • “Today, we’re going to discuss the challenges facing our community and brainstorm ideas for solutions. Your insights are invaluable.”
• Key Discussion Areas:
  • Community Challenges:
    • What are the most pressing issues affecting your community?
    • How have these issues affected different groups within the community (e.g., youth, women, elderly)?
  • Barriers to Solutions:
    • What barriers do you see that prevent solutions from being implemented effectively?
    • How can these barriers be overcome?
  • Collaborative Solutions:
    • What kinds of programs or services would be most beneficial to your community?
    • How can community members and local organizations work together to make a change?
• Closing:
  • “Thank you for sharing your thoughts. Are there any additional ideas or concerns you’d like to add before we finish?”

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6. Data Collection Tools and Timeline:

• Tools Used:
  • Survey software (e.g., Google Forms, SurveyMonkey)
  • Audio/Video recording devices for interviews and focus groups
  • Field notes and observation sheets for manual recording
• Timeline:
  • Survey Distribution: ___________________ (e.g., Date range)
  • Focus Group Sessions: ___________________ (e.g., Date range)
  • Interviews: ___________________ (e.g., Date range)
  • Data Analysis: ___________________ (e.g., Date range)

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7. Ethical Considerations:

• Ensure informed consent is obtained from all participants.
• Guarantee confidentiality and anonymity of all collected data.
• Participants can withdraw at any time without consequence.
• Data will be used solely for research purposes.