SayPro Data visualization files and dashboards

📊 SayPro Data Visualization Files and Dashboards

1. Purpose

• To present complex monitoring data in clear, actionable visual formats.
• To enable quick assessment of project progress, identify trends, gaps, and areas for intervention.
• To support data-driven decision-making by program managers and strategy teams.

---

2. Common Visualization File Types

File Type	Description	Typical Use
Excel Dashboards (.xlsx)	Interactive workbooks with charts, slicers, and pivot tables	Monthly KPI tracking, attendance, satisfaction
Power BI Reports (.pbix)	Dynamic dashboards with drill-down and filters	Multi-region data visualization, trend analysis
Tableau Workbooks (.twbx)	Advanced visual analytics and storytelling	Program impact analysis, demographic breakdowns
Google Data Studio Reports	Cloud-based interactive dashboards	Real-time data sharing and collaboration
Static PDFs and Images	Snapshot reports for presentations and meetings	Monthly reports, stakeholder updates

---

3. Typical Dashboard Components

• KPI Summary Cards: Quick-glance indicators like number of youth trained, % completion, satisfaction score.
• Trend Lines: Visualizing attendance or completion over time.
• Geographical Maps: Regional performance heatmaps.
• Bar and Pie Charts: Gender breakdown, program participation by type.
• Tables with Conditional Formatting: Highlighting key figures or exceptions.
• Filters & Slicers: Allow users to view data by region, program, or time period.
• Data Quality Indicators: Flags for missing or inconsistent data.

---

4. Data Sources for Dashboards

• Cleaned raw data from Excel/CSV files.
• Direct connection to SQL databases or data warehouses.
• Exports from mobile data collection tools like KoBoToolbox or ODK.

---

5. Updating and Maintenance

• Monthly data refresh aligned with M&E cycles.
• Version control to track changes and improvements.
• User access management for data security.
• Integration with SayPro’s website tools and IT infrastructure for seamless reporting.

---

6. Examples of SayPro Dashboard Files

Filename	Description
SayPro_June2025_MonthlyKPI_Dashboard.xlsx	Interactive Excel dashboard summarizing June metrics
SayPro_RegionalPerformance.pbix	Power BI report with detailed regional comparisons
SayPro_YouthSatisfaction_Trend.twbx	Tableau workbook showing satisfaction survey trends
SayPro_M&E_Summary_GoogleDataStudio	Live Google Data Studio report for stakeholder access

---

7. Sharing and Access

• Dashboards are typically stored in a centralized M&E repository or cloud platform (e.g., SharePoint, Google Drive).
• Access is role-based: M&E staff, program managers, strategy teams.
• Periodic presentations during SCMR meetings leverage dashboard insights.