SayPro Document Feedback: Record stakeholder feedback, suggestions, and concerns for analysis.

SayPro Stakeholder Feedback Document Template

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SayPro Meeting Information

• Date of Meeting: [Insert date of meeting]
• Time: [Insert time]
• Location: [Insert meeting location or virtual meeting platform]
• Meeting Facilitator: [Name]
• Attendees: [List of stakeholder names and roles]

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SayPro Meeting Objective

• Objective of Meeting: [Clearly state the purpose of the meeting, e.g., reviewing evaluation results, gathering feedback on program improvements, etc.]

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SayPro Feedback Categories

Organize feedback into these key categories to capture the most relevant insights:

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SayPro Strengths Identified

• Feedback: [Write down the positive feedback and areas of the program that stakeholders believe are working well.]
• Suggestions for Continuation: [List any suggestions for continuing successful aspects of the program.]

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SayPro Areas for Improvement

• Feedback: [Document any concerns or suggestions stakeholders have for areas where the program can be improved.]
• Specific Examples or Concerns: [List any specific issues raised, such as program structure, resources, teaching methods, etc.]

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SayPro Recommendations for Change

• Feedback: [Record any recommendations stakeholders provide for how to address areas of improvement.]
• Actionable Suggestions: [Note any concrete, actionable suggestions offered, such as curriculum changes, staff training, or resource allocation.]

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SayPro Stakeholder Concerns

• Feedback: [Capture any concerns stakeholders have raised, whether regarding program logistics, equity, or any potential risks associated with proposed changes.]
• Proposed Solutions or Ideas: [If stakeholders suggested potential solutions or alternatives, include them here.]

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SayPro Additional Insights or Observations

• Feedback: [Note any additional feedback provided by stakeholders, including innovative ideas, concerns not previously mentioned, or any insights that came up during the discussion.]

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SayPro Action Items & Next Steps

• Action Item #1: [Insert the action item, who is responsible for it, and a timeline for completion.]
• Action Item #2: [Insert the next action item, who is responsible for it, and a timeline for completion.]
• Action Item #3: [Repeat as necessary.]

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SayPro Follow-Up Required

• Feedback Follow-Up: [Note any feedback or concerns that require follow-up actions or additional research.]
• Responsible Party: [Who is responsible for following up?]
• Timeline: [When should the follow-up occur?]

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SayPro Conclusion

• Summary of Key Takeaways: [Briefly summarize the key points of feedback, suggestions, and any important decisions or next steps made.]
• Meeting Adjourned: [Insert time meeting ended.]

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SayPro Example of Completed Feedback Document:

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SayPro Meeting Information

• Date of Meeting: March 10, 2025
• Time: 10:00 AM – 11:30 AM
• Location: Virtual Meeting via Zoom
• Meeting Facilitator: Jane Doe
• Attendees: John Smith (Faculty), Maria Gomez (Program Coordinator), Sam Lee (Student Rep), Laura White (Community Partner)

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SayPro Meeting Objective

• Objective of Meeting: Review results from the program evaluation and gather stakeholder feedback for possible program improvements.

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SayPro Feedback Categories

SayPro Strengths Identified

• Feedback: Participants praised the program’s flexibility in delivery. Both students and faculty noted that the hybrid model had been particularly effective.
• Suggestions for Continuation: Continue offering hybrid courses to accommodate diverse learning styles and geographic locations.

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SayPro Areas for Improvement

• Feedback: Several stakeholders expressed concerns about the accessibility of course materials for students with disabilities.
• Specific Examples or Concerns: The current online platform doesn’t have sufficient text-to-speech options, and course documents are not always formatted for screen readers.

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SayPro Recommendations for Change

• Feedback: Stakeholders recommended incorporating more accessible technology and software into the program.
• Actionable Suggestions: Purchase software that is compatible with screen readers, provide alternative formats for readings (e.g., audio files), and offer regular accessibility training for staff.

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SayPro Stakeholder Concerns

• Feedback: Sam Lee (Student Rep) expressed concern about the lack of real-world application in some courses.
• Proposed Solutions or Ideas: Integrate more case studies and internships into the curriculum, allowing students to gain hands-on experience.

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SayPro Additional Insights or Observations

• Feedback: John Smith (Faculty) noted that faculty training on new technology has been insufficient, leading to challenges in using the hybrid model effectively.
• Proposed Solutions or Ideas: Develop a structured faculty training program focused on digital tools and hybrid teaching strategies.

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SayPro Action Items & Next Steps

• Action Item #1: Research and implement a more accessible online learning platform that supports screen readers. Responsible Party: IT Department. Timeline: By May 2025.
• Action Item #2: Investigate partnerships with local businesses to create internship opportunities for students. Responsible Party: Program Coordinator. Timeline: By June 2025.
• Action Item #3: Design a faculty training program for hybrid teaching methods. Responsible Party: Faculty Development Team. Timeline: By July 2025.

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SayPro Follow-Up Required

• Feedback Follow-Up: The accessibility issue requires follow-up with the IT department to confirm feasibility of the new platform.
• Responsible Party: Maria Gomez
• Timeline: April 2025

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SayPro Conclusion

• Summary of Key Takeaways: Stakeholders are generally satisfied with the program’s flexibility, but significant improvements are needed in terms of accessibility and real-world application.
• Meeting Adjourned: 11:30 AM