SayPro Documents Required from Employees:Completed SCLMR-1 Template: A fully filled-out monthly progress report.

SayPro Documents Required from Employees: Completed SCLMR-1 Template

To ensure consistent and effective tracking of progress and performance within SayPro, employees are required to submit the SCLMR-1 Template every month. This document serves as a comprehensive report that outlines the progress made on various strategic goals, highlighting any challenges, variances, and proposed solutions.

Required Documents:

1. Completed SCLMR-1 Template:
   • This template must be filled out in its entirety and submitted at the end of each month.
   • It will include the following sections:

SCLMR-1 Template Breakdown:

1. Employee Details:
   • Name: [Employee Name]
   • Position: [Employee Job Title]
   • Department: [Employee Department]
   • Report Month: [Insert Month (e.g., January 2025)]
   • Date Submitted: [Insert Date]
2. Strategic Goal Overview:
   • For each strategic goal assigned to the employee or department, provide an update on the progress made during the month.
   • Strategic Goal 1: [Insert Goal Title]
     • Target Outcome: [Describe the desired result]
     • Progress: [Provide a summary of activities and developments]
     • KPIs Measured: [List any KPIs relevant to the goal]
     • Status: [On Track / Delayed]
     • Next Steps: [Outline steps to keep moving forward or correct the course]
   Repeat for additional strategic goals assigned to the employee/department.
3. Variances from Original Plan:
   • Goal 1:
     • Variance: [Describe any deviation from the planned progress]
     • Root Cause: [Identify the reasons for the variance, e.g., resource constraints, lack of coordination, etc.]
     • Impact: [Explain how the variance affects the overall progress of the goal]
     • Solution/Action Plan: [Describe corrective measures and steps to get back on track]
   Repeat this section for each goal with identified variances.
4. Key Performance Indicators (KPIs):
   • For each KPI associated with the goals, provide the following:
     • KPI Name
     • Target Value: [What was the planned target for this KPI?]
     • Actual Value: [What is the current status?]
     • Variance: [Any deviation from the target]
     • Analysis: [Brief explanation of the variance and its impact on performance]

5. Challenges and Obstacles:
   • List any significant challenges or obstacles encountered during the month that impacted performance.
   • Challenge 1: [Description of the challenge]
     • Impact on Goals: [Explain how the challenge affected progress]
     • Proposed Solution: [Outline a solution or action plan to mitigate or resolve the challenge]
   Repeat for additional challenges as needed.
6. Action Plan and Adjustments:
   • Action Plan for Next Month: [Outline the specific steps the employee/department will take in the upcoming month to stay on track with goals.]
   • Adjustments: [List any adjustments made to the strategy or goals based on feedback or current performance data.]
7. Additional Notes:
   • Any Other Comments or Feedback: [Provide additional context or details that could be relevant to the report.]
   • Support Needed: [Identify if there are any resources, support, or collaboration needed from other departments or leadership to meet targets.]

Submission Guidelines:

• Deadline: The completed SCLMR-1 template must be submitted by [insert due date] each month.
• Format: The template should be completed digitally and submitted via the designated reporting platform (e.g., email, internal software, etc.).
• Review: The completed reports will be reviewed by the relevant department managers and the Monitoring & Evaluation (M&E) team to assess progress and performance.

By submitting the SCLMR-1 Template on time and with all required details, employees ensure that their progress is tracked effectively, any variances are addressed promptly, and the company remains on course to meet its strategic goals. This document also promotes transparency, accountability, and continuous improvement across the organization.