SayPro Documents Required from Employees:Event Curriculum and Materials: Detailed documents outlining the agenda, content, speaker presentations, and supporting resources.

SayPro Documents Required from Employees: Event Curriculum and Materials

Objective:
To ensure that all event planning and execution is well-documented and aligned with SayPro’s objectives, each document related to the event’s curriculum, speakers, and materials should be provided for review, accessibility, and future reference.

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1. Event Curriculum

The event curriculum is the backbone of the event structure and should include:

A. Event Agenda

• Overview of Sessions:
  Include session titles, times, duration, and the format (e.g., keynote, panel discussion, workshop).
• Detailed Session Breakdown:
  For each session, provide:
  • Session objectives
  • Key topics or themes covered
  • Speaker/facilitator information and role
  • Audience engagement strategies (e.g., polls, Q&A)
• Speaker Bio Summaries:
  Include short biographies of each speaker, their professional background, and the relevance of their expertise to the session content.
• Time Allocation:
  Provide precise timings to ensure that each session adheres to the event schedule.
• Breaks and Networking Opportunities:
  Specify time for coffee breaks, lunch, and informal networking sessions.

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2. Speaker Presentations

Provide the following materials from each speaker to ensure transparency and consistency:

A. Presentation Slides

• PowerPoint/Keynote Slides:
  Ensure slides are visually engaging, with clear objectives and key takeaways from each session.
• Speaker Notes:
  Include any supporting information the speaker used during the presentation (optional).
• Content Relevance:
  Confirm that the presentation aligns with SayPro’s values and goals, such as skills development, empowerment, and innovation.

B. Speaker Resource Files

• Any materials or resources shared by the speakers during the event:
  • Articles, reports, or case studies
  • Worksheets or templates
  • Recommended readings or tools for further learning

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3. Workshop and Breakout Session Materials

For interactive elements of the event (workshops, breakouts), ensure the following documents are ready:

A. Workshop Agendas

• Objectives: Clear learning goals for each workshop
• Structure: Breakdown of time for discussions, exercises, group activities
• Materials Needed: List of supplies, handouts, and resources required for the session

B. Activity Instructions and Worksheets

• Detailed Instructions: Step-by-step guide for facilitators to manage the activities
• Worksheets or Templates: Any printable documents that participants need to complete as part of the workshop

C. Facilitator Guidelines

• Role of Facilitators: Clear expectations for each facilitator’s duties during the session
• Engagement Strategies: How to encourage participation, manage time, and promote discussion

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4. Supporting Resources

These materials should enhance the participant experience and serve as post-event resources:

A. Resource Guides and Handouts

• Comprehensive Guides: Summarize key session topics, including actionable steps and resources for further learning.
• Supplemental Readings: Additional resources or recommended materials that align with session content.
• Q&A Summaries: Document answers to common questions raised during live sessions, webinars, or panels.

B. Access to Recordings

• Ensure that access links to recorded sessions are easily accessible to all attendees.
• Provide a media release for the event if necessary, outlining the usage rights of recorded material.

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5. Post-Event Follow-Up Documents

These materials will help continue the learning process and ensure the event’s impact:

A. Post-Event Survey and Feedback Forms

• Ensure that surveys are ready for participants to gather valuable feedback on the event’s effectiveness, content, and structure.

B. Summary Report

• Document key outcomes of the event, highlighting key lessons learned, participant feedback, and actionable insights for future improvements.

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6. Document Formatting and Accessibility

• File Formats: Ensure all documents are provided in accessible formats (PDF, Word, PPT, etc.).
• Organized Folder Structure: Clearly organize and label folders for each category (e.g., Event Agenda, Speaker Presentations, Resources).
• Cloud Storage: Upload documents to a shared cloud platform (e.g., Google Drive, SharePoint) with permissions set for team access.

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7. Review and Submission Timeline

• All curriculum and materials should be submitted for review two weeks prior to the event to allow time for any revisions.
• Provide a final version of each document one week before the event for final approval and distribution.

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Would you like a sample template for any of the above documents (such as speaker bio templates or a session agenda format)?