SayPro Email Signature Template

SayPro Monthly January SCMR-13 SayPro Monthly Email Signatures: Create branded email signature templates by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Email Signature Template Guide

Document Title: SayPro Monthly Email Signatures – January Edition
Code: SCMR-13
Created By: SayPro Brand Material Office
Department: SayPro Marketing Royalty
Use: Mandatory for all employees and representatives

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📌 Purpose

To standardize professional communication and reinforce the SayPro brand across all external and internal email correspondence. This monthly-issued signature template (January edition) ensures brand consistency, contact clarity, and corporate alignment across departments.

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🧩 Components of the Email Signature

Each email signature must include the following elements in the specified format:

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1. Full Name

• Format: First Name Last Name
• Font: Arial, 10pt, Bold

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2. Job Title

• Format: Proper Case (e.g., Marketing Officer, Regional Director)
• Font: Arial, 10pt, Italic

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3. Department / Unit

• Format: e.g., SayPro Human Capital | SayPro Youth Programmes
• Font: Arial, 9pt

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4. Contact Information

Include the following lines:

• Phone: +[Country Code] [Phone Number]
• Email: [yourname]@saypro.online
• Website: www.saypro.online

Font: Arial, 9pt

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5. Physical Address (Optional)

• e.g., 12 Mooi Street, Johannesburg 2001, South Africa
• Font: Arial, 9pt

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6. SayPro Logo

• File: SayPro-Email-Logo-JAN2025.png (provided by Marketing Royalty)
• Alignment: Left or centered, 100x50px
• Format: PNG with transparent background

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7. Compliance & Confidentiality Disclaimer (Mandatory)

Confidentiality Notice: This email and any attachments are confidential and intended only for the use of the individual or entity to whom they are addressed. If you have received this email in error, please notify the sender immediately.

Font: Arial, 8pt, gray color

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8. Social Media Icons (Optional)

Include only if relevant for your department. Must use approved SayPro icons.

• LinkedIn | Facebook | Twitter | Instagram
• Icons provided as: SayPro-Social-Pack-JAN2025.zip

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📎 Example Layout

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Jane Dlamini
Programme Coordinator
SayPro Youth Engagement Unit
📞 +27 11 123 4567 | ✉️ jane.dlamini@saypro.online
🌍 www.saypro.online
📍 12 Mooi Street, Johannesburg 2001, South Africa

Confidentiality Notice: This email and any attachments are confidential…

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🔧 Usage Instructions

1. Do not alter font styles or colors.
2. Use company-approved logos only.
3. Update your signature at the beginning of each month if changes are issued.
4. For assistance, contact SayPro Brand Material Office at: brandoffice@saypro.online

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✅ Compliance Note

Failure to apply or misuse of this signature format may lead to communication non-compliance under SayPro Communication Standards Policy SCMR-00.9.