SayPro Employee Docs

SayPro Monthly February Government Department and Municipality Quotation Submission
Training Workshop by SCMR

Purpose:

This document outlines the necessary documentation that employees must submit for participation in the SayPro Monthly February Government Department and Municipality Quotation Submission Training Workshop by SCMR.

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1. Proof of Identity

All employees are required to submit a valid government-issued identification document as proof of identity. Acceptable forms of ID include:

• National Identity Card (ID)
• Passport (Valid and up to date)
• Driver’s License (If applicable)
• Other official government-issued ID

The ID document should be clear, legible, and not expired.

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2. Proof of Employment

Employees must submit a document verifying their employment with SayPro. This may include:

• Employment Confirmation Letter signed by HR or a designated company official
• Recent Pay Slip (within the last three months)
• Company ID Card (if issued)

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3. Tax and Banking Details

Employees participating in financial transactions or reimbursements related to the training workshop must provide:

• Tax Clearance Certificate or SARS Tax Number
• Bank Confirmation Letter from the bank (not older than three months)
• Proof of Banking Details (e.g., bank statement showing name and account details)

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4. Proof of Residence

To verify the employee’s address, one of the following must be submitted:

• Utility Bill (water, electricity, or rates bill not older than three months)
• Lease Agreement (if renting)
• Affidavit Confirming Residence (if no formal proof is available)

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5. Educational and Professional Qualifications

For employees requiring certification for the training, the following documents may be required:

• Highest Educational Qualification Certificate
• Professional Certifications relevant to the training workshop
• Proof of Previous SCM Training (if applicable)

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6. Declaration and Consent Forms

Employees must complete and submit the following:

• Consent Form allowing SayPro to verify provided documents
• Code of Conduct Agreement confirming compliance with SayPro policies
• Acknowledgment of Training Participation

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7. Additional Requirements for Government and Municipality Quotation Submission

Employees involved in the quotation submission process for government departments and municipalities must also provide:

• Company Registration Documents (if applicable)
• B-BBEE Certificate (if applicable)
• Supplier Registration Confirmation with relevant government bodies
• SCM (Supply Chain Management) Training Certificate

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Submission Guidelines

• All documents must be submitted via email to the SayPro HR Department before the designated deadline.
• Documents should be in PDF format and labeled appropriately (e.g., “John_Doe_ID.pdf”).
• Hard copies may be required upon request.

For any further inquiries, employees can contact the SayPro HR or SCMR Training Coordinators.