SayPro Employee Information Form

SayPro Monthly January SCMR-13 SayPro Monthly Email Signatures: Create branded email signature templates by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Employee Information Form

Form Code: SCMR-13-EMPINFO-JAN

Purpose:
To collect accurate employee information for the creation of official SayPro branded email signatures as per the SayPro Monthly Email Signatures standard issued by the SayPro Brand Material Office.

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Section 1: Personal Information

Field	Description
Full Name	(First Name, Middle Name, Last Name – as it should appear on the email signature)
Preferred Name (if different)	(Optional – for informal communication if used in internal emails)
Date of Birth	(DD/MM/YYYY – optional)
Gender (Optional)	(Male / Female / Non-binary / Prefer not to say)

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Section 2: Professional Details

Field	Description
Job Title	(e.g., Senior Project Manager, Marketing Officer, etc.)
Department/Division	(e.g., SayPro Finance, SayPro Legal, SayPro Human Capital, etc.)
Office Location	(City and Country)
Employee ID (if available)	(Internal use only)
Start Date with SayPro	(Month and Year)

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Section 3: Contact Information

Field	Description
SayPro Email Address	(e.g., name@saypro.co.za)
Direct Phone Number (Work)	(Include international dialing code)
Mobile Number (Optional)	(For display in signature or internal directory)
LinkedIn Profile	(Optional – only if approved for use in signature)
Website/Portfolio	(Optional – if applicable to your role)

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Section 4: Signature Preferences

Field	Description
Email Signature Format	(Standard / Executive / Compact – to be selected based on rank or department needs)
Pronouns (Optional)	(e.g., He/Him, She/Her, They/Them – for inclusion in signature)
Add Department Logo (if applicable)	(Yes / No)
Add Social Media Icons (if applicable)	(LinkedIn / Twitter / Instagram – official SayPro channels only)

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Section 5: Approval & Submission

Field	Description
Submitted By	(Employee Name)
Date of Submission	(DD/MM/YYYY)
Manager/Supervisor Approval	(Name and Signature/Checkbox Approval)
Brand Office Use Only	(To be completed by SayPro Brand Material Office – Signature Assigned / Approved Design Variant)

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Instructions for Submission:

1. Complete all mandatory fields.
2. Submit the form via internal SayPro HR portal or directly to brand@marketing.saypro.co.za.
3. Await approval confirmation and implementation of your official SayPro email signature.

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Note from SayPro Brand Material Office:

The email signature standard is a reflection of SayPro’s brand identity. Ensure your details are accurate and consistent with official records. Email signature designs follow strict branding protocols outlined in the SayPro Marketing Royalty SCMR Guidelines.