SayPro evaluates entries based on the efficiency of tracking systems, the timeliness of resolution completion, and the impact of these actions on corporate performance and governance

SCOR-7: SayPro Monthly Track Action Items and Follow-Up Mechanism

Reporting Month: May
Business Unit: SayPro Corporate Governance Office
Portfolio: SayPro Operations Royalty SCOR

Objective:

To ensure that all action items and resolutions arising from SayPro board meetings are efficiently tracked, assigned, monitored, and completed within the agreed timelines. This is a key component of SayPro’s corporate governance strategy, reinforcing accountability, transparency, and organizational effectiveness.

Participation and Contributions:

SayPro welcomes entries and active participation from Corporate Governance Officers, Board Members, and Project Managers who are responsible for overseeing the implementation and follow-up of board resolutions and strategic action items. These contributors play a vital role in ensuring that decisions made at board level are translated into timely and measurable outcomes across all departments and programs.

Evaluation Criteria for Entries:

To maintain high standards and foster continuous improvement, SayPro evaluates submitted entries based on the following key indicators:

1. Efficiency of Tracking Systems:
   • How well the resolution tracking process is documented, monitored, and updated.
   • Use of digital tools, registers, dashboards, and escalation mechanisms.
2. Timeliness of Resolution Completion:
   • Adherence to deadlines and prompt reporting of delays or challenges.
   • Demonstrated efforts to accelerate delayed items.
3. Impact on Corporate Performance and Governance:
   • Evidence of how completed resolutions have improved SayPro’s operations, compliance, financial control, or stakeholder engagement.
   • Contributions to stronger governance, risk mitigation, or strategic advancement.

Only entries that demonstrate clear value, traceable actions, and positive organizational impact are included in the final SCOR-7 monthly performance report.

1. Tracking System Overview:

SayPro uses a centralized Board Resolution and Action Tracking Register (BRATR), maintained by the Corporate Governance Office. Key features include:

• Real-time logging of board resolutions.
• Assignment of responsibilities, deadlines, and categories (Strategic, Operational, Compliance, Financial).
• Automated reminders and alerts.
• Status reports shared weekly with relevant departments.

2. Roles and Responsibilities:

• Board Secretariat: Records resolutions during meetings.
• Corporate Governance Office: Manages tracking, follow-ups, and compiles monthly SCOR-7 data.
• Department Managers and Project Leads: Execute assigned tasks and submit verification reports.
• Board Members: Provide oversight and strategic alignment.
• COO & SCOR Coordinators: Escalate issues and ensure performance accountability.

3. Follow-Up and Escalation Process:

• Weekly Check-ins: Internal review meetings track item progress and update statuses.
• Monthly Dashboard: Compiled and circulated to leadership for visibility.
• Escalation Steps:
  • 7 days overdue: Formal reminder issued.
  • 14 days overdue: Escalated to COO and flagged in the SCOR-7 report.
• Completion Evidence: Required documentation includes signed approvals, meeting minutes, updated policy documents, or system change logs.

4. May Highlights – Action Item Review Summary:

5. Key Insights and Lessons Learned:

• Positive Impact: Completion of key compliance resolutions led to enhanced internal controls and improved audit readiness.
• Challenge Areas: Operational delays were often tied to unclear ownership of tasks. Response: assign dual accountability and clarify deliverables upfront.
• Tools Used: Microsoft Teams Planner, BRATR Excel Dashboard, and shared action registers.

6. Recommendations for June:

• Deploy enhanced resolution dashboards accessible to all managers.
• Host training on resolution management for new department heads.
• Initiate monthly resolution briefing sessions at board subcommittees.

7. Conclusion:

Through SCOR-7, the SayPro Corporate Governance Office continues to lead structured, timely, and impactful tracking of board actions and resolutions. By welcoming input from governance officers, project managers, and board members—and by evaluating based on efficiency, timeliness, and corporate impact—SayPro reinforces its mission of strong governance under the SayPro Operations Royalty SCOR initiative.