SayPro Evaluation and Reporting:Generate post-event reports summarizing the event’s performance, attendee satisfaction, and future action points.

SayPro Evaluation and Reporting: Generate Post-Event Reports

Objective:
To create a clear, actionable post-event report that summarizes the overall performance of the SayPro event, reflects attendee satisfaction, evaluates impact, and outlines key lessons and recommended next steps for future improvement.

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1. Structure of the Post-Event Report

A. Executive Summary

• Brief overview of the event’s purpose, target audience, and general outcomes.
• Highlight key success metrics (e.g., number of attendees, satisfaction rating, engagement levels).

B. Event Overview

• Event Title:
• Date and Location:
• Format: (Online, In-person, or Hybrid)
• Number of Participants Registered vs. Attended:
• Event Objectives: What the event aimed to achieve

C. Performance Metrics

• Attendance Breakdown (by session, format, location)
• Session Ratings: Average scores for each session/speaker
• Engagement Data:
  • % of attendees who asked questions or participated in polls
  • Chat/Q&A activity levels
  • Participation in breakout sessions or workshops

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2. Attendee Feedback Summary

Satisfaction Ratings (Quantitative)

Category	Average Rating (1–5)
Overall Satisfaction	4.5
Session Content Quality	4.3
Speaker Effectiveness	4.4
Technical Execution	4.1
Logistics & Communication	4.6

Top Comments (Qualitative Themes)

• Positive: “Great networking opportunities”, “Relevant and practical content”
• Needs Improvement: “Some sessions ran over time”, “More time needed for Q&A”

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3. Learning Outcomes

• % of attendees who reported gaining new knowledge or skills
• Common takeaways cited by participants (e.g., key tools, frameworks, case studies)
• % who said they plan to apply what they learned in their work or community

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4. Challenges Encountered

• Technical issues (e.g., sound delays in the online room)
• Time management (e.g., back-to-back sessions with little break)
• Participation drop-off during afternoon sessions

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5. Recommendations and Future Action Points

Short-Term Actions

• Adjust session timing and add scheduled breaks
• Offer quick guides for platform use before the event
• Improve speaker timekeeping with timers and moderator prompts

Long-Term Improvements

• Introduce participant onboarding or pre-event orientation
• Develop standard session evaluation templates for real-time feedback
• Create a FAQ and Support Center for future virtual events

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6. Appendices

• Full survey results
• Session-by-session attendance reports
• Screenshots or media coverage (if applicable)
• List of materials/resources shared during the event

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7. Distribution and Use

• Who Receives the Report: SayPro management, event team, key partners/sponsors
• Uses: Internal review, performance benchmarking, donor/sponsor accountability, planning reference for future events

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Success Indicator:

• Report completed and shared within 7 days of event close
• 100% of key stakeholders receive and review report
• Recommendations incorporated into planning of next SayPro event

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Would you like a customizable post-event report template (Word or Google Docs format)?