SayPro Evaluation Feedback Form (SayPro EFF-1)

SayPro Evaluation Feedback Form (SayPro EFF-1)

Template Code: EFF-1
Issued by: SayPro Monitoring and Evaluation Office
Platform: SayPro Monitoring System (SMS)
Frequency: As required (completed after project activities, events, or interventions)

Purpose:

The SayPro Evaluation Feedback Form (EFF-1) is designed to collect structured feedback from participants, stakeholders, and team members following key activities, events, or interventions. This form is a critical tool for assessing the effectiveness of SayPro’s initiatives, identifying areas for improvement, and capturing lessons learned.

Key Functions of the EFF-1:

• Participant Insight Collection: Gathers qualitative and quantitative data from stakeholders to evaluate the success of projects, activities, or events.
• Performance Evaluation: Helps assess how well SayPro’s activities meet pre-defined objectives, including participant satisfaction, knowledge gained, and perceived impact.
• Improvement Identification: Identifies strengths and areas for improvement in project design, execution, and delivery.
• Feedback for Reporting: Serves as an input for SayPro Monthly Summary Logs (MSL-1), providing data to demonstrate responsiveness to stakeholder needs and programmatic adjustments.
• Continuous Learning: Promotes an organizational culture of reflection and continuous improvement based on feedback.

Template Structure of SayPro EFF-1:

1. Activity/Event Information
   • Project Name/Activity Title: The name of the project, activity, or event being evaluated.
   • Date of Activity: The date when the activity took place.
   • Location: Where the activity or event was held.
   • Target Audience: Who participated in the activity (e.g., beneficiaries, stakeholders, team members).
   • Prepared By: Name of the person or team responsible for collecting feedback.
2. Feedback Questions:
   • Rating Scale Questions (1-5 or 1-10 scale)
     • On a scale of 1 to 5 (or 1 to 10), how would you rate the overall quality of this activity?
     • How satisfied were you with the content/agenda of the event?
     • How effective was the facilitator/presenter?
     • How relevant was the information presented to your needs or interests?
     • How likely are you to apply what you learned in your work or life?
   • Open-Ended Questions
     • What aspects of the activity did you find most beneficial?
     • What could have been improved in the delivery of the activity?
     • Were there any challenges or obstacles that impacted your experience?
     • Do you have any recommendations for improving future activities or events?
   • Demographic Information (optional):
     • Role or affiliation (e.g., beneficiary, project staff, external stakeholder)
     • Any other relevant demographic or contextual information (e.g., sector, region).
3. Impact and Outcome Evaluation:
   • Behavioral Change: Did the activity influence your behavior, understanding, or practices? If yes, how?
   • Knowledge Transfer: Was the information presented new, and did it enhance your understanding of the topic?
   • Long-Term Value: How likely are you to retain and use the information or skills learned in the future?
4. Suggestions for Future Activities
   • Recommendations for improving future activities, workshops, or events.
   • New topics or areas that should be explored in future engagements.

Submission and Review Process:

1. Feedback Collection:
   • The SayPro Evaluation Feedback Form (EFF-1) is distributed at the end of each activity or event, either physically or electronically via the SayPro Monitoring System (SMS).
   • Participants are encouraged to complete the form within a set time frame (usually 2-3 days post-event) to ensure timely feedback.
2. Data Analysis and Reporting:
   • Feedback is aggregated and analyzed by the SayPro Monitoring and Evaluation Office to identify patterns, strengths, and areas for improvement.
   • A summary of the findings is prepared and used in monthly and quarterly reports (e.g., SCLMR-1, QSRR).
3. Actionable Insights:
   • Actionable feedback is used to adapt future activities, training, and project designs.
   • Recommendations may also inform strategic changes or improvements to SayPro’s programs.
4. Storage and Access:
   • The completed forms are securely stored in the SayPro Learning Database.
   • Access to feedback reports is granted to key stakeholders, project leads, and partners involved in program improvement and planning.

Benefits of the SayPro EFF-1:

• Enhanced Program Quality: Provides direct, actionable insights to improve the design and delivery of future activities and projects.
• Stakeholder Engagement: Promotes a sense of involvement and value by collecting and responding to feedback from participants and stakeholders.
• Performance Metrics: Allows SayPro to measure the success of activities based on stakeholder perceptions and learning outcomes.
• Continuous Improvement: Contributes to SayPro’s culture of reflection and adaptation, ensuring that programs evolve to meet the needs of beneficiaries and partners.