SayPro Evidence of Weekly Tasks Completed (Screenshots & Reports)

Report Title: Evidence of Weekly Tasks Completed (Screenshots & Reports)
Department: SayPro Monitoring, Evaluation, and Learning Office
Unit: SayPro Monitoring, Evaluation, and Learning Royalty
Report Reference: SCLMR-Evidence-WK-MAY2025
Reporting Period: 8 – 14 May 2025
Prepared by: [Your Name / Monitoring Officer]
Date of Submission: 15 May 2025

1. Overview

This document provides evidence of the tasks completed by the SayPro Monitoring and Evaluation team for the week of 8 – 14 May 2025. The report includes screenshots and detailed descriptions of activities completed, as well as relevant supporting data such as performance reports, system logs, and other documentation. This ensures transparency, accountability, and proper documentation of all work accomplished.

2. Summary of Completed Tasks

3. Detailed Evidence of Completed Tasks

Task 1: Weekly System Maintenance

• Task Description: System upgrades, security patching, and regular maintenance activities on SayPro’s IT systems.
• Evidence:
  • Screenshot: Attached below is the screenshot of the system maintenance log showing updates and patches applied on 2 May 2025.
  • Outcome: All scheduled updates and patches were applied successfully, ensuring system stability and security.

Task 2: User Feedback Analysis

• Task Description: Analyzing feedback from users regarding system performance and addressing any reported issues.
• Evidence:
  • Screenshot: A report of 6 learner feedback issues regarding system lag on specific courses, as seen in the screenshot below.
  • Outcome: Learner feedback was addressed by IT support, and performance optimizations are being applied.

Task 3: Learner Progress Monitoring

• Task Description: Monitor and track learner progress on the SayPro Learning Management System (LMS).
• Evidence:
  • Screenshot: Learner progress report showing data for learners and course completion rates.
  • Status: Ongoing investigation into discrepancies in completion data.
  • Outcome: Some discrepancies were identified and are being addressed by the data management team.

Task 4: Data Backup Verification

• Task Description: Verification of data backup integrity and completion to ensure no data loss.
• Evidence:
  • Screenshot: Backup completion log from SayPro’s backup system showing confirmation of successful backup.
  • Outcome: No discrepancies or issues were reported during the backup process.

Task 5: System Performance Check

• Task Description: Perform system checks to monitor uptime and system responsiveness.
• Evidence:
  • Screenshot: System performance report showing 99.9% uptime for the week and no major performance issues.
  • Outcome: System performance remains optimal with minimal downtime.

Task 6: Training Session on New Tools

• Task Description: Conducting a training session for the SayPro team on updates to the Learning Management System (LMS).
• Evidence:
  • Screenshot: Training session attendance log showing the names of participants and session topics.
  • Outcome: The team successfully completed the training, enhancing their knowledge of new LMS features.

Task 7: Incident Resolution (Server Downtime)

• Task Description: Address and resolve server downtime that occurred on 6 May 2025.
• Evidence:
  • Screenshot: Incident ticket resolution screenshot showing the timeline of the issue and resolution steps taken.
  • Outcome: The server was restored within 2 hours, and no data was lost during the downtime.

4. Conclusion

The tasks for the week of 8 – 14 May 2025 were successfully completed, with all systems functioning optimally. Notable highlights include successful maintenance tasks, completion of data backups, and positive learner feedback following the system updates. A few minor issues, such as learner progress discrepancies, are being addressed.

5. Sign-Off

Prepared by: [Full Name]
Position: Monitoring and Evaluation Officer
Signature: ______________________
Date: 15 May 2025

Additional Information:

• Screenshots: The screenshots provided in this report are linked above or attached to the file.
• Reports: All referenced reports are available upon request from the SayPro Monitoring Office.