SayPro Facilitate feedback loop through SayPro’s internal communications platform.

Prepared by: SayPro Strategic Planning Office
Authorized by: SayPro Operations Royalty
Platform: SayPro Internal Communications Hub (e.g., SayPro Connect / Intranet)
Date: 12 May 2025
Reference: Feedback Implementation – Policy Communication SCOR-1

Objective:

To collect structured feedback on the May 2025 Policy Updates from SayPro staff and stakeholders using the internal communications platform, ensuring participatory governance and continuous improvement.

Step-by-Step Feedback Facilitation Process

✅ Step 1: Create Feedback Channel

• Tool: SayPro Connect (internal communications platform)
• Location: Channels > Strategic Planning > Policy Feedback
• Action: Create a new thread titled:
  📣 Feedback: May 2025 Policy Updates – SCOR-1

Message Template:

📌 We Value Your Feedback!
The May 2025 Policy Updates are now live. We invite all staff to share your thoughts, questions, or concerns by replying directly in this thread.

🔍 Key topics for feedback:

• Clarity of policy language
• Implementation challenges
• Suggestions for improvement

🗓️ Deadline for initial feedback: 20 May 2025

Let’s build policies with the people they impact.

— SayPro Strategic Planning Office

✅ Step 2: Share Quick Feedback Survey (Optional)

• Tool: SayPro Forms or Microsoft Forms
• Form Title: SayPro May Policy Feedback – SCOR-1
• Questions Include:
  • “Was the policy update clear and understandable?” (Yes/No + Comment)
  • “Do you foresee any implementation challenges?” (Open-ended)
  • “What improvements would you suggest?”
• Link: Shared in the policy thread, email, and SharePoint

✅ Step 3: Monitor and Acknowledge Feedback

• Assign moderators (Strategic Planning Office team members) to:
  • Respond to questions within 48 hours
  • Tag unresolved issues for follow-up
  • Summarize common themes weekly

✅ Step 4: Report Findings

• Prepare a Feedback Summary Report by 24 May 2025
• Share highlights with:
  • SayPro Leadership Team
  • Relevant department heads
  • Policy writers for incorporation in future revisions

📬 Follow-Up Communication (Internal Post)

✅ Thank You for Your Input!
We appreciate the valuable feedback shared on the May 2025 Policy Update. A summary will be published shortly, and key concerns are being reviewed for action.

Together, we shape better policy.