SayPro Facilitate stakeholder meetings

Stakeholder Engagement and Learning Forums

SayPro recognizes the critical role of stakeholder engagement in ensuring program relevance, accountability, and shared ownership of outcomes. As part of its commitment to evidence-based decision-making, SayPro will facilitate regular stakeholder meetings to discuss key findings and recommendations arising from program evaluations and monitoring activities.

Purpose of Stakeholder Meetings

These meetings aim to:

• Present and validate evaluation findings with stakeholders, including community representatives, government agencies, funders, and implementing partners.
• Create space for collaborative reflection on program performance, lessons learned, and areas for improvement.
• Co-develop action plans based on evidence and shared insights.
• Strengthen relationships and promote transparency among all program actors.

Meeting Structure and Format

Stakeholder meetings will be:

• Scheduled Quarterly or Biannually, depending on program complexity and stakeholder needs.
• Inclusive and Participatory, with representation from all relevant groups, including youth beneficiaries, community leaders, and sector experts.
• Data-Informed, featuring presentations on monitoring data, impact evaluations, and case studies.
• Action-Oriented, with time allocated to developing practical next steps, assigning responsibilities, and setting timelines.

Expected Outcomes

• Increased stakeholder buy-in and support for program implementation and scale-up.
• Timely adjustments to strategies and activities based on shared recommendations.
• Enhanced mutual accountability and collaborative problem-solving.
• Documentation of joint decisions and learning to inform future programming.

SayPro will also ensure that insights and action points from these meetings are captured and fed back into the program’s adaptive management cycle.