SayPro Feedback Analysis Template

Section 1: Pre-Analysis Information

Feedback Collection Method:

• Survey
• Focus Group
• One-on-One Interview
• Meeting/Discussion
• Other (please specify): _______________

Date of Feedback Collection:

Stakeholder Group(s):

• Teachers
• Parents
• Students
• Administrators
• Community Members
• Other (please specify): _______________

Total Number of Responses:

Key Themes/Focus Areas of Feedback:

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Section 2: Quantitative Feedback Analysis

For each quantitative question, provide a summary of the data and identify any trends or patterns.

1. Question: [Insert Survey/Feedback Question]

• Response Options: (e.g., Strongly Agree, Agree, Disagree, Strongly Disagree)
• Total Responses: _______________
• Summary of Results:
  • Strongly Agree: __%
  • Agree: __%
  • Disagree: __%
  • Strongly Disagree: __%
  • Not Sure: __%
• Key Trends or Patterns:

2. Question: [Insert Survey/Feedback Question]

• Response Options: (e.g., Very Satisfied, Satisfied, Neutral, Dissatisfied, Very Dissatisfied)
• Total Responses: _______________
• Summary of Results:
  • Very Satisfied: __%
  • Satisfied: __%
  • Neutral: __%
  • Dissatisfied: __%
  • Very Dissatisfied: __%
• Key Trends or Patterns:

3. Question: [Insert Survey/Feedback Question]

• Response Options: (e.g., Yes, No, Not Sure)
• Total Responses: _______________
• Summary of Results:
  • Yes: __%
  • No: __%
  • Not Sure: __%
• Key Trends or Patterns:

Continue with additional quantitative questions as needed.

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Section 3: Qualitative Feedback Analysis

For each open-ended question or qualitative feedback, summarize the key themes and insights. Use quotes to highlight representative responses.

1. Question: [Insert Open-Ended Question]

• Summary of Key Themes/Insights:
• Representative Quotes/Examples:
  • “This has been very helpful in understanding [specific issue].”
  • “I think there’s a need for more [resource/strategy] to address [specific challenge].”

2. Question: [Insert Open-Ended Question]

• Summary of Key Themes/Insights:
• Representative Quotes/Examples:
  • “I feel that [specific program] needs more support.”
  • “There’s a lack of [resources or strategies], which is affecting our ability to [goal or task].”

3. Question: [Insert Open-Ended Question]

• Summary of Key Themes/Insights:
• Representative Quotes/Examples:
  • “It would be helpful if [specific change] could be made in the future.”
  • “Overall, the feedback system needs to be more [efficient, transparent, etc.].”

Continue with additional open-ended questions as needed.

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Section 4: Cross-Analysis of Quantitative and Qualitative Feedback

Compare and contrast insights from both quantitative and qualitative feedback to identify any alignment or discrepancies.

1. Alignment Between Quantitative and Qualitative Data:

2. Discrepancies Between Quantitative and Qualitative Data:

3. Potential Areas for Further Investigation:

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Section 5: Actionable Insights and Recommendations

Based on the feedback analysis, summarize the key actionable insights and recommendations for decision-making or improvements.

Key Insights:

Recommendations:

• Short-Term:
• Long-Term:

Priority Areas for Immediate Action:

Suggestions for Further Data Collection or Follow-Up:

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Section 6: Summary of Findings

Provide a brief overall summary of the feedback findings, including the most critical takeaways.

• Summary of Quantitative Insights:
• Summary of Qualitative Insights:
• Final Thoughts:

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Section 7: Next Steps

Outline the next steps based on the analysis.

1. Action Plan Development:
2. Follow-Up with Stakeholders:
3. Additional Research/Survey Needs:

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Analysis Completed By:

Date: