SayPro Feedback Collection Tracker

Feedback Collection Tracker Structure

Stakeholder Name	Role (Employee/Client)	Survey Sent Date	Response Received	Follow-up Required (Yes/No)	Notes
John Doe	Employee	04/01/2025	Yes	No	–
Jane Smith	Client	04/02/2025	No	Yes	Sent reminder on 04/05/2025
Michael Johnson	Employee	04/01/2025	Yes	No	–
Emily Brown	Client	04/03/2025	No	Yes	Reminder pending
Mark Davis	Employee	04/04/2025	Yes	No	–

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2. Key Fields Explained

• Stakeholder Name: The name of the individual who received the feedback survey (either employee or client/partner).
• Role (Employee/Client): Indicates whether the respondent is an internal employee or an external client/partner. This helps track the different groups separately.
• Survey Sent Date: The date when the feedback survey was initially sent to the stakeholder. This helps to track when the survey invitations were distributed.
• Response Received: Indicates whether a response has been received (Yes or No). This helps identify who has submitted their feedback.
• Follow-up Required (Yes/No): Tracks whether a follow-up reminder is needed for those who haven’t submitted their feedback yet. If “Yes,” a follow-up email or reminder should be sent.
• Notes: Additional notes can be added here, such as when reminders were sent, specific comments received, or if there are any issues or special circumstances related to that stakeholder’s response.

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3. Instructions for Use:

1. Add Stakeholder Details:
   As you distribute the surveys, add each stakeholder’s name, role, and the date the survey was sent to them.
2. Monitor Responses:
   Regularly check the responses and update the Response Received column to reflect whether feedback has been submitted.
3. Follow-up Reminders:
   If the response is not received, mark Follow-up Required as “Yes.” Follow up with a reminder and update the tracker accordingly.
4. Log Notes:
   Use the Notes column to document any important updates, such as sending reminders, receiving partial responses, or any challenges encountered during feedback collection.

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4. Sample Tracker in Google Sheets/Excel Format

You can create this tracker in a Google Sheet or Excel spreadsheet for easy collaboration with your team. Both platforms allow you to share the tracker and update it in real-time.