SayPro Gather updated risk submissions from all SayPro departments through the SayPro website

Activity: Departmental Risk Collection & Plan Revision
Cycle: SayPro Monthly – SCOR-1 (May Edition)
Managed by: SayPro Strategic Planning Office
Authorized by: SayPro Operations Royalty
Platform: en.saypro.online/risk-submissions
Deadline for Submissions: 17 May 2025
Risk Plan Publication Date: 24 May 2025

🧭 Objective

To gather current and emerging risk inputs from all SayPro departments and revise the official SayPro Risk Management Plan (RMP) accordingly. This ensures real-time responsiveness to operational, reputational, financial, and programmatic risks in alignment with SCOR-1 strategic governance standards.

✅ Phase 1: Risk Submission Collection

📥 1. Launch Departmental Submission Portal

• SayPro website portal activated:
  Link: en.saypro.online/risk-submissions
• Departments instructed to:
  • Submit new risks
  • Update mitigation strategies
  • Confirm risk ownership and severity ratings

🗂️ 2. Required Submission Details per Risk

Each department must provide:

• Risk title & category (e.g., operational, financial, compliance, reputational)
• Description of risk event
• Likelihood & Impact score (per SayPro Risk Matrix)
• Mitigation actions currently in place
• Risk owner (name, role, department)
• Change indicator: New / Revised / Retired risk

📧 3. Official Communication to Departments

Internal Memo Example:

Subject: ⚠️ Submit Updated Departmental Risks – Due 17 May

Dear Department Heads,

As part of the May SCOR-1 Risk Management update, you are required to log your department’s latest risks using the SayPro risk submission portal. This data will inform the updated Risk Management Plan to be published by 24 May.

🔗 Submit here: en.saypro.online/risk-submissions

Your cooperation ensures SayPro’s proactive readiness and operational resilience.

— Strategic Planning Office
📧 strategy@saypro.org

🧩 Phase 2: Review & Consolidation

🗃️ 4. Consolidate All Risk Entries

• Submissions exported from portal and reviewed using the SayPro Risk Consolidation Framework (RCF v3.0)
• Duplicate risks flagged across departments (e.g., technology, donor dependency)
• New/emerging risks (e.g., regional policy changes, staff turnover spikes) identified and categorized

📊 5. Update Risk Register

• Official SayPro Risk Register (Q2 2025) revised to:
  • Add new risk entries
  • Modify existing risk scores
  • Archive outdated risks
• All changes logged in Risk Log Change Sheet – May 2025

📄 Phase 3: Revise and Publish Risk Management Plan

📘 6. Final Plan Update

• The SayPro Risk Management Plan updated to reflect:
  • Reprioritized risks (based on scores)
  • Updated mitigation strategies
  • Revised departmental responsibilities
  • Risk trend insights from Q1–Q2

Version Released: RMP-V2-Q2-2025
Published: 24 May 2025

📤 7. Dissemination

• Final RMP posted to:
  • 📁 SharePoint: “Governance > Risk > RMP Q2 2025”
  • 🌐 Website: en.saypro.online/risk-management
• Summary brief emailed to all senior leadership, department heads, and compliance officers

📎 Supporting Deliverables

🔍 Governance Follow-up

• Late submissions will be flagged for escalation via the Strategic Governance Unit
• Risk integration workshops scheduled for June to support proactive department-level mitigation