SayPro GPT Prompt

SayPro Table of Contents

1. Documents Required from SayPro Employees

Issued by: SayPro Human Resources Division

Updated: May 2025

These documents ensure compliance with organizational, legal, and regulatory requirements, and are mandatory for all staff at onboarding and during annual audits.

A. Mandatory for All Employees (Full-time, Part-time, Contractual)

Document	Purpose	Submission Frequency
National ID / Passport Copy	Identity verification	Once, during onboarding
Proof of Address (utility bill, lease, etc.)	Residency verification	Onboarding + if change of address
Banking Details Form	Salary processing	Onboarding, or upon update
Tax Registration Certificate (e.g., TIN)	Tax compliance	Onboarding
Signed Employment Contract	Legal agreement	Once, at hiring
Next of Kin / Emergency Contact Form	Emergency planning	Onboarding + annual review

B. Role-Specific Documentation

Role Type	Additional Documents
Trainers / Educators	Qualifications, accreditation certificates, SayPro Academy verification
Field Researchers / Community Staff	Background check clearance, field safety training record
Finance & Admin Staff	Signed NDA, financial probity declaration
IT & Tech Teams	Device receipt form, cybersecurity agreement

C. Annual/Quarterly Submissions (All Staff)

Performance Review Documents
Leave Balance & Usage Report
Updated Skills & Training Declaration
SayPro Professional Development Log

2. SayPro GPT Prompt Generation Log

Maintained by: SayPro Digital Transformation Office

Purpose: Ethical AI Use & Productivity Monitoring

The GPT Prompt Generation Log is a structured internal tool or system used to:

Track AI interactions and prompt usage by SayPro staff using tools like ChatGPT or SayPro AI Assistants.
Ensure alignment with data governance, ethical use policies, and prompt engineering best practices.
Improve internal AI literacy and efficiency by analyzing prompt patterns and outcomes.

Key Elements Tracked in the GPT Log

Field	Description
Employee ID / Username	Who generated the prompt
Prompt Title / Topic	Short description of the task
Full Prompt Text	Actual input provided to the AI
Use Case Category	E.g., report drafting, research summary, ad copy
Output Summary	Brief description of the AI response
Time & Date	Timestamp of the interaction
Compliance Tag	Whether the prompt used confidential or sensitive data
Follow-up Action	Whether output was approved, edited, reused, or discarded

Benefits of the GPT Log

Encourages responsible and transparent AI use
Facilitates collaboration and shared learning through reusable prompts
Helps SayPro scale content generation, training materials, and research
Allows real-time review for audit, policy compliance, or training improvement

SayPro AI Usage Guidelines (for GPT Prompt Logging)

Do not input confidential client or employee data.
Label all prompts clearly with purpose and content type.
Review AI-generated content before distribution or publishing.
Use the log to identify reusable prompts for team-wide efficiency.