SayPro GPT Prompt Compilation Log Sheet

Template Reference: SayPro-GPTLOG01
Reporting Period: [e.g., 1 – 31 May 2025]
Department: SayPro Monitoring, Evaluation and Learning Royalty (MEL-R)
Prepared By: [Your Name]
Designation: [Your Role]
Date of Submission: [e.g., 1 June 2025]

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1. GPT Prompt Summary Table

#	Prompt ID	Prompt Description	Date Used	Category	Executed By	Output Summary	Status	Evidence Available
1	GPT-MAY-001	Extract learner feedback (last 7 days)	02 May 2025	Learner Engagement	M&E Assistant	42 feedback items extracted, 6 flagged as critical	✅ Completed	PDF Summary Report
2	GPT-MAY-002	Generate weekly SayPro system log summary	03 May 2025	System Monitoring	IT Support	Logs show uptime 99.9%, 1 downtime event recorded	✅ Completed	Log Screenshot & Report
3	GPT-MAY-003	List top 100 most engaged SayPro courses	04 May 2025	Learning Analytics	Learning Officer	Course ID list generated with interaction metrics	✅ Completed	Excel Export
4	GPT-MAY-004	Summarize GPT prompt performance	06 May 2025	Internal Evaluation	M&E Officer	Performance logs show 95% response accuracy	✅ Completed	Excel & PDF
5	GPT-MAY-005	Compile unresolved user ticket categories	07 May 2025	User Support	Feedback Analyst	3 unresolved categories (UX, speed, navigation)	✅ Completed	Ticket System Report
6	GPT-MAY-006	Draft weekly training summary for MEL-R team	08 May 2025	Training/HR	HR Assistant	1 training completed; 10 staff attended	✅ Completed	Training Attendance Log
7	GPT-MAY-007	Identify duplicate user accounts for cleanup	09 May 2025	Data Quality	Data Analyst	342 duplicates flagged for review	✅ Completed	CSV Audit Log
8	GPT-MAY-008	Weekly SayPro learner engagement summary	10 May 2025	Learning Analytics	M&E Assistant	85% active engagement, 15% inactive learners noted	✅ Completed	Dashboard Export
9	GPT-MAY-009	Create SayPro performance report (Draft)	13 May 2025	Performance Reporting	MEL Lead	Draft complete, awaiting review and finalization	⏳ Pending	Word Draft
10	GPT-MAY-010	Audit unresolved internal GPT prompt errors	14 May 2025	System QA	Tech Officer	2 recurring error types identified	✅ Completed	System Diagnostic Logs

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2. Key Metrics Summary

• ✅ Total Prompts Logged: 10
• 📈 Completed Outputs: 9
• 🟡 Pending Outputs: 1 (under review)
• 📂 Evidence Submission Rate: 100%
• ⏱️ Average GPT Execution Time: 3–5 seconds per prompt
• 📊 Output Accuracy Rate (Manual Validation): ~95%

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3. Observations & Notes

• GPT integration remains stable across SayPro platforms.
• Output summaries are being consistently reviewed and validated weekly.
• Most frequent prompt categories: Learning Analytics, System Monitoring, and Feedback Reporting.
• Duplicate account identification helped enhance data accuracy ahead of June audits.

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4. Recommendations

• Automate error flagging for recurrent GPT output inconsistencies.
• Encourage teams to submit prompt outputs in a standard format (Excel or PDF).
• Develop a searchable GPT Prompt Archive for future reuse and training.

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5. Sign-Off

Prepared by:
Name: ___________________________
Designation: ____________________
Date: ___________________________

Approved by (Supervisor):
Name: ___________________________
Position: _______________________
Signature: ______________________
Date: ___________________________

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📁 Export Options:

• ✅ Excel (.xlsx) version for internal tracking and real-time editing
• ✅ PDF (.pdf) version for submission and archiving
• ✅ Google Sheets version for collaborative review