SayPro Hands-On Training Sessions: Practical System Use

Organized by: SayPro Monitoring and Evaluation Monitoring Office
Under: SayPro Monitoring, Evaluation and Learning Royalty
📍 Website: www.saypro.online  📧 Contact: mesupport@saypro.online

🎯 Objective

To provide participants with direct, practical experience using SayPro’s new M&E systems so they can confidently perform key functions, including data entry, dashboard analysis, and mobile reporting.

🧩 Session Format

• Duration: 2.5 to 4 hours (half-day session)
• Mode: In-person or virtual (depending on participant location)
• Facilitators: Certified SayPro M&E Trainers and System Admins
• Required Tools: Laptop or desktop with internet access; Android phone (for mobile data demo); access credentials

🗂️ Training Session Components

✅ 1. System Orientation (30 minutes)

• Brief refresher on system modules and interface
• Login walk-through (desktop and mobile)
• Overview of key M&E workflows

✅ 2. Live Demonstrations (20 minutes)

• Trainer walks through real-time tasks:
  • Logging into the system
  • Adding/updating indicator data
  • Accessing dashboards
  • Syncing data from mobile app

✅ 3. Participant Practice Exercises (90 minutes)

Hands-on tasks with guidance, including:

• Entering a new project indicator
• Uploading a monitoring report
• Generating a performance dashboard
• Completing a beneficiary intake form
• Simulating offline data collection via SayPro Collect (mobile app)

📋 Trainers provide a practice dataset and exercise workbook

✅ 4. Break & Troubleshooting Q&A (15 minutes)

✅ 5. Scenario-Based Activities (30 minutes)

Participants work in small groups to:

• Identify reporting errors
• Assign corrective actions
• Link activities to outcomes in the logframe module

✅ 6. Live Quiz & Knowledge Check (15 minutes)

Short assessment using SayPro’s post-training evaluation form or online quiz tool to gauge learning and retention.

🧑‍🏫 Facilitator Roles

• Provide real-time guidance during practice
• Observe participant screens and provide corrections
• Answer technical questions and escalate issues to IT support if needed

🛠️ What Participants Receive

• Access credentials (if not already issued)
• Practice workbook and quick reference guide
• Digital certificate of attendance
• Eligibility to submit post-training support requests

📊 Monitoring & Evaluation of Training

• Participant feedback collected via post-session survey
• Trainer completes an observation checklist
• Data used to inform improvements for future sessions

📝 How to Participate

• Register through the SayPro Training Registration Form
• Bring your own device or request a SayPro-provided device in advance
• Arrive 15 minutes early to test connectivity and access