Certainly! Here is a full detailed version of the SayPro Host Agreement Form (Form SCMR-14-H) that SayPro employees involved in hosting must complete and submit:

SayPro Host Agreement Form

Form SCMR-14-H

1. Employee Information

• Full Name:
• Employee ID:
• Department/Office:
• Position/Role:
• Email Address:
• Phone Number:

2. Event Hosting Assignment

• Event Name:
• Event Date(s):
• Event Type: (Virtual / Hybrid / Physical)
• Role in Hosting: (e.g., Technical Support, Moderator, Presenter, Host)
• Assigned Platform(s): (Zoom, MS Teams, SayPro Video Hub, etc.)

3. Host Responsibilities

I acknowledge and agree to the following responsibilities while performing my role as a SayPro event host:

• Ensure timely setup and testing of all technical components including audio, video, screen sharing, and chat functions before and during the event.
• Manage event access links and ticketing systems in accordance with SayPro policies.
• Monitor live attendee participation and troubleshoot technical issues promptly to ensure a smooth experience.
• Maintain professional conduct in line with SayPro’s code of ethics and brand standards during all event activities.
• Securely record, store, and upload all event media and data to SayPro servers for archiving and evaluation.
• Collaborate with event coordinators and speakers to conduct technical rehearsals and briefings.
• Provide timely and accurate reports on technical performance and attendee engagement using SayPro Event Evaluation Sheets.
• Protect confidential and proprietary information encountered during hosting duties.
• Report any incidents or irregularities immediately to the SayPro Bulk Digital Communication Office.

4. Compliance and Confidentiality

I understand that, as a SayPro event host:

• I will comply with all SayPro policies, including those relating to data protection, intellectual property, and confidentiality.
• I will not disclose any sensitive information related to SayPro’s business, clients, or event participants without explicit authorization.
• I will adhere to all relevant legal and regulatory requirements related to event hosting and data handling.

5. Equipment and Access

• I confirm that I have the necessary equipment and internet connectivity to fulfill my hosting duties effectively.
• I agree to use only SayPro-approved platforms and tools for hosting events.
• I understand that any unauthorized use of equipment or platforms may result in disciplinary action.

6. Agreement Acknowledgment

By signing this agreement, I confirm that:

• I have read, understood, and agree to abide by the terms and responsibilities outlined above.
• I am committed to delivering high-quality and professional event hosting in alignment with SayPro’s standards and values.
• I understand that failure to comply may lead to corrective action as per SayPro’s human resources policies.

Employee Signature: ________________________
Date: ________________________

Manager/Supervisor Name: ________________________
Manager/Supervisor Signature: ________________________
Date: ________________________

7. For SayPro Bulk Digital Communication Office Use Only

• Received by:
• Date Received:
• Remarks:

This form ensures accountability, clarity of role expectations, and compliance for all SayPro team members engaged in hosting events.

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