SayPro Host two live Q&A sessions for stakeholders via SayPro Virtual Platform

From: SayPro Strategic Planning Office
Under: SayPro Operations Royalty
Reference: April SCOR-1 – Stakeholder Engagement and Communication Initiative

As part of the April SCOR-1 performance cycle and in line with its commitment to transparency, accountability, and inclusive stakeholder communication, SayPro, through the Strategic Planning Office under Operations Royalty, successfully hosted two live Q&A sessions via the SayPro Virtual Platform.

These sessions were designed to provide external stakeholders, partners, donors, and collaborating institutions with an opportunity to directly engage with SayPro leadership, ask questions, and gain clarity on the organisation’s current priorities, programme updates, and structural changes.

1. Purpose of the Live Q&A Sessions

The Q&A sessions aimed to:

• Strengthen communication between SayPro and its stakeholders
• Clarify recent structural updates, including changes to the Strategic Partnerships and Marketing Offices
• Share progress on April SCOR-1 deliverables and planned initiatives
• Address partner concerns, suggestions, and feedback in real-time
• Promote trust, shared understanding, and partnership alignment

2. Session Details

Session 1: Organisational Updates and Strategic Focus

• Date: 8 April 2025
• Participants: Government partners, funders, intergovernmental stakeholders
• Key Topics Covered:
  • Overview of revised departmental structures
  • April SCOR-1 goals and alignment matrices
  • Realignment of strategic partnerships and donor engagement
  • Q&A with the Director of Operations and Head of Strategic Planning

Session 2: Programme Performance and Stakeholder Input

• Date: 11 April 2025
• Participants: Community organisations, youth leaders, implementing partners
• Key Topics Covered:
  • Programme impact tracking and mid-quarter assessments
  • Communication updates, digital engagement, and FAQs
  • Open feedback and partner recommendations
  • Live discussion with programme leads and M&E coordinators

Both sessions were hosted via the SayPro Virtual Platform, recorded, and archived for future reference. Live chat, real-time polling, and question submission features were enabled to ensure interactive and inclusive participation.

3. Outcomes and Feedback

• Over 150 stakeholders participated across both sessions
• 98% of attendees rated the sessions as “useful” or “very useful”
• Key concerns and suggestions were documented and submitted for executive review
• Stakeholders requested regular quarterly Q&A sessions going forward
• Post-session summary briefs were distributed via the SayPro News Portal and Email Circular

4. Follow-Up Actions

• Stakeholder concerns and unanswered questions are being compiled into an April Q&A Digest, to be shared publicly
• The Strategic Planning Office is developing a Quarterly Stakeholder Engagement Calendar
• Internal departments have been briefed on stakeholder feedback and action items

Conclusion

The successful hosting of two live Q&A sessions reflects SayPro’s strategic shift toward open dialogue, real-time engagement, and responsive governance. These sessions play a critical role in ensuring that stakeholders remain informed, empowered, and actively involved in shaping SayPro’s impact and direction.

All recordings, summaries, and follow-up actions are available on the SayPro Virtual Platform under the “Stakeholder Engagement” section.