Event Link: https://en.saypro.online/wp-admin/post.php?post=4646752&action=edit

Policy Link: https://staff.saypro.online/saypro-policies/saypro-policies-1-50/saypro-human-capital-agreement-management-policies-procedures-processes-templates-documents-and-forms-sayprop019/

SayPro Human Capital Coaching Management Policy Review Meeting Report

Policy Reference: SayProP091
Date: 30 September 2025
Convened by: SayProCOR

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1. Meeting Details

• Meeting Title: SayPro Human Capital Coaching Management Policy Review
• Policy Reference Code: SayProP091
• Date: 30 September 2025
• Venue: SayPro Head Office / Virtual Session
• Convened by: SayProCOR

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2. Attendance

• Present:
  • Clifford Legodi – SayPro Chief Operations Officer (SayProCOR)
  • Head of Human Capital
  • Learning & Development Manager
  • Employee Relations Specialist
  • Departmental Managers
• Apologies:
  • Lungile Mthethwa
  • Khanyisile Makhathini
  • Sinenhla Mabusela

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3. Purpose of the Meeting

The meeting was convened to review and update the SayPro Human Capital Coaching Management Policy (SayProP091). The purpose of this policy is to provide a structured framework for coaching employees, enhancing their performance, career growth, and professional development in alignment with organizational objectives.

The review focused on improving the effectiveness, consistency, and alignment of coaching programs across all departments.

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4. Amendments and Updates

1. Approved Date
   • Added the official approval date of 30 September 2025 for version control and compliance tracking.
2. Policy Owner
   • The Learning & Development Manager was designated as the policy owner responsible for coaching program oversight and reporting.
3. 500 FAQs Added
   • Expanded FAQ section with 500 entries addressing coaching methods, session frequency, goal setting, feedback, and progress monitoring.
4. Templates Added
   • Standardized templates were added for:
     • Coaching plans
     • Session tracking and reporting
     • Employee progress evaluation forms
5. Policy Approval
   • The updated Coaching Management Policy (SayProP091) was formally approved by SayProCOR on 30 September 2025.

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5. Decisions Taken

• Approval and implementation of the updated Coaching Management Policy.
• Launch of a digital coaching management platform to track sessions, goals, and outcomes.
• Quarterly coaching progress reviews to begin in Q4 2025.
• Training of managers and mentors on effective coaching techniques and tools.

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6. Next Steps

1. Implementation: Rollout the updated coaching policy and templates organization-wide by 10 October 2025.
2. Training: Conduct coaching workshops for managers and mentors by 20 October 2025.
3. Monitoring: Quarterly reports on coaching effectiveness, employee engagement, and performance improvement.
4. Evaluation: Conduct next policy review in September 2026 to assess impact and refine processes.

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7. Closure

The meeting concluded emphasizing that structured coaching programs are critical for employee growth, performance improvement, and organizational success. SayProCOR highlighted the need for consistency, accountability, and alignment with Human Capital strategic goals.

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Report Compiled by:
Clifford Legodi
SayProCOR

Date Compiled: 30 September 2025