SayPro Human Capital School Management Procedure SayProP540

Document Code: SayProP540
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 22 June 2025
Next Review Date: 22 December 2025

Policy Owner: SayPro Chancellor, SayProSCHAR

1. Purpose
   The purpose of this procedure is to outline the governance, operational, academic, and human capital management framework for all educational institutions or school-based initiatives managed by SayPro. This procedure ensures quality delivery, accountability, compliance, and alignment with SayPro’s mission to empower youth through education.
2. Scope
   This procedure applies to:

• All SayPro-managed or affiliated schools, academies, and learning centres
• SayPro Human Capital assigned to academic, operational, and administrative roles
• Learners, parents/guardians, and community stakeholders
• External regulatory bodies and education partners working with SayPro

3. Objectives

• Establish a standardized management structure for SayPro schools
• Ensure alignment with national education standards and SayPro policies
• Promote safe, inclusive, and effective learning environments
• Define clear roles, responsibilities, and procedures for academic delivery and learner management
• Support continuous development of SayPro Human Capital and educators

4. Definitions

• School: Any physical or virtual educational centre managed by SayPro
• Royal School Director: SayPro Human Capital responsible for overall school governance
• School Officer: SayPro-appointed leader managing daily academic operations
• Learner: A registered participant in SayPro educational programmes
• SAYQ: SayPro Academic Yearly Qualification framework

5. Governance and Leadership Structure

5.1 Royal School Director

• Oversees strategic planning, regulatory compliance, and budget approval
• Reports to the SayPro Chief Human Capital Officer and SayPro CEO

5.2 School Officer (Principal/Manager)

• Manages staff performance, learner discipline, and operational systems
• Implements SayProP540 policies and submits reports monthly

5.3 Academic Team Leads

• Develop lesson plans, conduct assessments, and deliver instruction
• Mentor learners and manage academic resources

5.4 Administrative Officers

• Handle school enrollment, data management, finances, and compliance records

5.5 Learner Affairs Coordinator

• Manages learner welfare, extracurriculars, and parental communication

6. School Management Processes

6.1 School Registration & Accreditation

• All SayPro schools must be registered with the appropriate education authority
• Compliance documents must be maintained and reviewed annually

6.2 Human Capital Recruitment & Vetting

• Educators and school staff must undergo background checks and reference verification
• Use SayPro Education Qualification Verification Procedure (SayProP567)

6.3 Learner Enrollment Process

• Parents/guardians submit application forms (SayProF540-01)
• Applications reviewed by the School Officer and admissions team
• Orientation conducted prior to term commencement

6.4 Curriculum Development

• Curriculum must meet national standards and include SAYQ-aligned modules
• Supplementary SayPro training modules (entrepreneurship, life skills, technology) are mandatory

6.5 Academic Assessment & Reporting

• Use SayPro Assessment Tools (SayProF540-03) for termly evaluations
• Report cards issued quarterly; academic reports filed and reviewed

6.6 Disciplinary Process

• All cases handled in accordance with SayPro Code of Conduct (SayProP108)
• Disciplinary Hearings chaired by the School Officer with a Royal Director present

6.7 Health, Safety & OHS

• Regular inspections conducted following SayPro OHS Procedure (SayProP001)
• Health screenings and safety drills performed quarterly

6.8 Communication & Community Engagement

• Monthly newsletters issued to parents (SayProF540-05 template)
• Community stakeholder meetings held at the end of each term

7. Forms and Templates

• SayPro Learner Application & Enrollment Form – SayProF540-01
• SayPro Staff Assignment & Responsibility Matrix – SayProF540-02
• SayPro Learner Assessment Record – SayProF540-03
• SayPro Incident/Disciplinary Report Form – SayProF540-04
• SayPro Parent Communication Template – SayProF540-05
• SayPro School Performance Monthly Report – SayProF540-06

8. Monitoring, Evaluation & Compliance

• Monthly internal audits conducted by SayPro Governance Unit
• Termly academic performance reviews against SAYQ benchmarks
• Annual compliance audit with education regulatory body
• Staff performance evaluations done bi-annually

9. Roles & Responsibility Matrix

Role	Core Duties
Royal School Director	Strategic oversight, policy enforcement
School Officer	Academic leadership, compliance, school reporting
Academic Team Lead	Curriculum delivery, assessments, mentorship
Administrative Officer	Recordkeeping, finance, scheduling
Learner Affairs Officer	Welfare, communication, extra-curricular coordination

10. FAQs

Q1: Who approves new school projects within SayPro?
A: The SayPro CEO and Royal Committee based on recommendations from CHCO.

Q2: Are parents involved in SayPro schools?
A: Yes. They participate through school meetings, feedback forms, and volunteer committees.

Q3: Can SayPro offer online schooling?
A: Yes, through SayPro’s Digital Learning Platform. All procedures apply equally.

Q4: What languages are used in instruction?
A: English is the primary language; additional languages may be added based on regional needs.

Q5: Are SayPro schools fee-based?
A: Schools may be tuition-free, low-fee, or donor-sponsored depending on the location and funding model.

11. Compliance and Disciplinary Measures

• Non-compliance by staff or learners will result in disciplinary hearings and possible dismissal or expulsion
• Schools not meeting SayPro standards may be subject to leadership change or closure
• Annual training on SayProP540 is mandatory for all school staff

Approved By:
Neftaly Malatjie
Chief Executive Officer, SayPro