SayPro Human Capital Website Management Procedure
Document Code: SayProP553
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 31 March 2025
Next Review Date: 31 March 2026
Policy Owner: SayPro Chief Technology Officer
1. Purpose
The SayPro Human Capital Website Management Procedure outlines the policies, guidelines, and best practices for managing SayPro websites, ensuring security, usability, compliance, and effective content management.
2. Scope
This procedure applies to:
- SayPro corporate websites, portals, and microsites.
- SayPro-managed blogs, classified ads, and course platforms.
- SayPro website administrators, content creators, and technical teams.
3. Website Governance
3.1 Website Administration
- SayPro websites will be managed by designated SayProCTR-1 with access control.
- Regular updates will be performed to ensure software, plugins, and themes are secure.
- User permissions will be granted based on roles and responsibilities.
3.2 Content Management
- SayPro Technology Websites content must align with SayPro branding and compliance policies.
- SayPro Technology Royal must contact regular updates, including news, blogs, events, and training materials, must be published.
- Content moderation will be implemented to ensure quality and accuracy.
3.3 Website Security
- SSL encryption, firewalls, and anti-malware protection must be active.
- User data must be protected under GDPR and POPIA regulations.
- Regular backups must be conducted to prevent data loss.
4. Website Features and Functionalities
4.0 SayPro Website Development
- SayPro Theme Top Main Navigation Menu
- SayPro Theme Top Right Sites Navigation Menu
- SayPro Theme Footer Design
- SayPro Default Plugins Installation
- SayPro Plugins Renaming
- SayPro Website Header Design
4.1 Pages and Linking Management
4.1.0. Internal SayPro Linking Management
- Internal Overall SayPro Linking Management
4.1.1. SayPro Pages Management
- SayPro Default Home Page Design
- SayPro Page Website Internal Linking Management
- SayPro Page Font Size Management
- SayPro Page Font Colour Management
- SayPro Page Header Management
- SayPro Page Below header Signature Management
- SayPro Page Side Featured Image Management
- SayPro Page Content Management
- SayPro Page Below a content Management
4.1.2. SayPro Posts Management
- SayPro Post Website Internal Linking Management
- SayPro Post Font Size Management
- SayPro Post Font Colour Management
- SayPro Post Header Management
- SayPro Post Below header Signature Management
- SayPro Post Side Featured Image Management
- SayPro Post Content Management
- SayPro Post Below a content Management
4.1.3. SayPro Course and Learning Management
- SayPro’s e-learning platforms must be integrated into the main website.
- Courses, certifications, and booking systems must be regularly updated.
4.1.4. SayPro Classified Ads and Job Listings
- SayPro job opportunities, funding, and grants must be listed accurately.
- Listings must include filters and search functionalities for easy navigation.
4.1.5. SayPro Event and Webinar Management
- All SayPro events, workshops, and masterclasses must be promoted through the website.
- Event registration and ticketing systems must be well-maintained.
4.1.6. SayPro Products Management
5. Monitoring and Compliance
- Monthly website audits will be conducted to identify security risks and outdated content.
- Compliance with GDPR, POPIA, and industry regulations is mandatory.
- User activity logs must be maintained for accountability.
6. Policy Review
This procedure will be reviewed every six months to align with evolving web technologies and security protocols.
7. Compliance Requirements
- SayPro websites must adhere to security best practices and legal requirements.
- Data protection policies must be enforced for all user interactions.
- Regular updates and maintenance must be conducted to ensure website efficiency.
8. Frequently Asked Questions (FAQs)
Q1: Who is responsible for website updates?
A1: The SayPro web administration team manages content updates, security patches, and system maintenance.
Q2: How often is website content reviewed?
A2: Content is reviewed weekly, while major updates occur on a monthly basis.
Q3: What happens if the website experiences downtime?
A3: SayPro’s IT support team will conduct diagnostics and implement recovery protocols immediately.
Q4: How does SayPro ensure website security?
A4: By implementing firewalls, encryption, regular backups, and vulnerability testing.
Document Code: SayProP553
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: [Insert Date]
Next Review Date: [Insert Date, 6 months from today]
