SayPro Information and Targets Needed for the Quarter:Feedback and Evaluation: Collect feedback from at least 75% of M&E staff on the effectiveness and ease of integration of new practices.

SayPro Information and Targets Needed for the Quarter: Feedback and Evaluation

Objective:
Collect feedback from at least 75% of M&E staff on the effectiveness and ease of integration of newly implemented best practices by the end of the quarter. This feedback will be essential for refining the practices, scaling implementation, and ensuring organizational buy-in.

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✅ Feedback and Evaluation Strategy

1. Purpose of Feedback Collection

• Assess how well the two newly implemented best practices are functioning.
• Understand staff experiences: ease of use, relevance, and challenges.
• Gather suggestions for improvement or further support needs.
• Inform future adaptations and training initiatives.

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2. Feedback Methods

Method	Description	Tools/Formats
Online Survey	A standardized feedback form with quantitative and qualitative questions.	Google Forms / Microsoft Forms
Focus Group Discussions	Small, facilitated sessions with representative M&E teams across departments.	Virtual or in-person, audio-recorded if needed
One-on-One Interviews	Targeted conversations with key users to gather in-depth insights.	Phone or video calls with field staff
Feedback via Email	Option for staff in remote areas or with limited access to submit written input.	Template-based response

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3. Sample Survey Questions

Effectiveness

• On a scale of 1–5, how effective is [Practice A/B] in improving data quality?
• Have you seen any measurable benefits from the new practice(s)? Please explain.

Ease of Integration

• How easy was it to adopt and apply this practice in your daily work?
• What challenges did you face during implementation?

Support and Resources

• Did the training prepare you adequately to use the new practice?
• What additional support or resources would help you apply it better?

General Feedback

• Would you recommend this practice for wider use at SayPro? Why or why not?
• What suggestions do you have for improving this process?

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4. Engagement Plan and Timeline

Action	Timeline	Responsible Party
Design and finalize feedback tools	May 15 – May 20	M&E Team + HR
Distribute surveys and invite to sessions	May 21 – June 10	HR + Department Leads
Conduct FGDs and interviews	June 11 – June 20	M&E Leads
Analyze feedback results	June 21 – June 25	M&E Analysts
Report findings and recommendations	June 26 – June 30	M&E Director + Senior Staff

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5. Success Indicators

Indicator	Target	Verification Method
% of M&E staff who submit feedback	≥ 75%	Submission logs, survey data
% of departments represented	100% of M&E-related departments	Attendance records, team distribution
Qualitative insights documented	Summary of challenges and suggestions	Thematic analysis of interviews/FGDs
Recommendations developed from feedback	Yes	Final evaluation report section

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🎯 Expected Outcome

• Broad-based feedback confirming staff experience with the new practices.
• Practical recommendations for improving M&E tools and training.
• Stronger engagement and ownership among M&E staff across SayPro.

Would you like a pre-built feedback survey form or FGD guide to begin rolling out this process?