SayPro Input all monthly SayPro revenue data into SCLMR-1 system

SayPro Monthly Revenue Data Input Process into SCLMR-1 System

Prepared by: SayPro Monitoring and Evaluation Monitoring Office
Division: SayPro Monitoring, Evaluation and Learning Royalty
Objective: Standardize and streamline monthly revenue data entry into SCLMR-1 for effective financial tracking and analysis.

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1️⃣ Preparation: Data Collection and Validation

Step	Description	Responsible Unit
Collect all revenue data sources	Sales, grants, training fees, events, consulting, partnerships, etc.	Finance Team, Program Units
Validate data accuracy	Cross-check receipts, invoices, contracts	Finance + M&E Teams
Consolidate data into a unified format	Use standardized revenue templates or spreadsheets	Finance Department

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2️⃣ Access and System Setup

Step	Description	Responsible Unit
Login to SCLMR-1 data management system	Secure access credentials and role-based permissions	Finance / IT Support
Open monthly revenue input module	Navigate to designated input interface	Data Entry Staff
Prepare backup copies of raw data	Ensure data safety before input	Finance Team

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3️⃣ Data Entry Process

Step	Description	Responsible Unit
Enter revenue figures by income stream	Training, product sales, grants, consultation, events, partnerships	Data Entry Staff
Tag each entry with relevant metadata	Date, department, project code, income source type	Data Entry Staff
Validate entries through system checks	Use system validation rules to flag errors	Data Entry Staff
Save and submit monthly data	Confirm submission for approval workflow	Data Entry Staff

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4️⃣ Post-Entry Review and Approval

Step	Description	Responsible Unit
Review submitted data for completeness	Check for missing streams or inconsistent figures	Finance Manager
Approve or request corrections	Approve for reporting or send back for correction	Finance Manager
Lock data for the month	Prevent further changes once finalized	System Admin

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5️⃣ Reporting and Data Utilization

Step	Description	Responsible Unit
Generate monthly revenue reports	Summarize data for internal and external use	Finance + M&E Teams
Update revenue dashboards	Reflect latest data for executive and department review	M&E Monitoring Office
Feed data into forecasting models	Support revenue trend analysis and budgeting	Finance Team

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6️⃣ Quality Assurance and Continuous Improvement

Step	Description	Responsible Unit
Conduct periodic audits of data input	Verify accuracy and adherence to process	Internal Audit, M&E
Provide feedback and training as needed	Address gaps and improve data entry quality	M&E Office, HR
Update data entry protocols based on lessons learned	Ensure system and process optimization	M&E + IT Teams

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✅ Key Benefits

• Consistent and accurate monthly revenue data capture
• Timely availability of revenue data for strategic decisions
• Enhanced ability to monitor revenue streams and financial health
• Stronger compliance with donor and stakeholder reporting requirements