🏫 SayPro M&E Systems Training: Facilitator Guide

Title: Mastering SayPro’s New M&E Systems
Led by: SayPro Monitoring Office | SayPro Monitoring, Evaluation, and Learning Royalty
Duration: 2.5–3 hours (can be adjusted per session type)
Audience: SayPro staff, program managers, M&E officers, implementing partners

🎯 Training Objectives

By the end of the session, participants will be able to:

1. Navigate the new SayPro M&E system confidently.
2. Collect, input, and manage program data using the digital tools provided.
3. Generate reports and analyze performance metrics.
4. Understand how M&E supports decision-making and continuous improvement.
5. Apply SayPro’s M&E tools to their daily roles.

🧾 Training Agenda

🛠️ Session Content & Key Points

🔹 1. Welcome & Objectives (15 mins)

• Welcome participants.
• Introduce the goals of the M&E system and today’s session.
• Emphasize the value of their role in tracking, reporting, and learning.

Facilitator Tip: Keep it engaging. Ask, “What are your expectations from this training?”

🔹 2. Overview of SayPro’s M&E Framework (30 mins)

• What is M&E and why it matters at SayPro.
• Link between M&E and project success, impact, and accountability.
• Core principles: data quality, evidence-based decisions, learning culture.

Visual Aid: Use a simple diagram of the M&E cycle.

🔹 3. System Walkthrough: Interface & Features (30 mins)

• Live demonstration:
  • Logging in and accessing projects
  • Navigation of menus and dashboards
  • Role-specific user access and permissions

Tools Demonstrated:

• Monitoring dashboard
• Data input forms
• Performance indicators
• Report generator

Facilitator Tip: Let a participant try a few tasks live for engagement.

🔹 4. Hands-On Activity: Data Entry & Tracking (30 mins)

• Each participant enters sample data into the system.
• Track the change in indicator values in real time.
• Spot data gaps or inconsistencies.

Resources Provided: Sample project case, M&E form, access credentials.

Group Debrief: Discuss what they found easy, confusing, or useful.

🔹 5. Impact Reporting & Dashboard Use (30 mins)

• Show how to generate:
  • Monthly reports
  • Visual dashboards (charts/graphs)
  • Stakeholder-specific formats
• Explain how these tools support decision-making and reporting.

Optional Activity: Create a simple report from the data just entered.

🔹 6. Wrap-Up, Q&A, and Evaluation (15 mins)

• Recap key takeaways.
• Open floor for questions.
• Conduct a short knowledge quiz or post-training survey.
• Share next steps, follow-up support, and contact points.

Certificate Option: Offer certificates of completion to encourage engagement.

📚 Training Materials Needed

• Laptop/projector and internet access
• Printed user guides or digital access
• Sample datasets and test accounts
• Feedback forms or online survey link
• Flipcharts or sticky notes for group input

✅ Post-Training Actions

• Add participants to the M&E helpdesk group (email or Teams).
• Schedule weekly office hours for follow-up support.
• Encourage teams to submit one real project report using the new system within 7 days.