SayPro Live Policy Map Update Using Standard Templates

🧭 Objective

To ensure the SayPro Policy Map is:

• Accurately updated with new, revised, and retired policies from all departments
• Interactive and filterable using standardized categories
• Fully aligned with SayPro’s internal policy architecture and version control standards
• Accessible and searchable for internal staff and governance stakeholders

✅ Detailed Update Process

🔹 1. Consolidate Approved Policy Data

• Source: Final list of policies approved during the May SCOR-1 cycle
• Extract from:
  • ✅ Policy Evaluation Tracker (PEM outcomes)
  • ✅ Approved Submission Folder (SharePoint)
• Data to include:
  • Policy Code
  • Policy Title
  • Department & Responsible Officer
  • Change Type (New, Revised, Retired)
  • Effective Date
  • Version Number
  • Governance Tags (e.g., HR, IT, Finance, Legal)

🔹 2. Populate Standard Mapping Templates

File Used: SayPro-PolicyMap-Template-v3.2.xlsx
Structure Includes:

⚠️ Tip: Each row in the spreadsheet represents one policy entry displayed in the live policy map interface.

🔹 3. Import Template into Policy Map Interface

• Format options:
  • CSV or XML export for integration
• Use SayPro CMS backend:
  • Log into CMS Admin Panel > Modules > Policy Map
  • Upload and validate the file
  • Preview entries in staging view
  • Resolve any formatting errors flagged by the system

🔁 Conduct a 2-step validation:
✔ Policy count matches submission tracker
✔ Metadata (tags, status, links) is clickable and current

🔹 4. Update Public-Facing Interface

• Activate latest map version: PolicyMap-V4-May2025
• Deploy filter enhancements:
  • Search by keyword, policy category, or department
  • Toggle views: Card, List, Timeline
• Archive previous version as:
  • PolicyMap-V3-Mar2025.pdf (linked from Archive Tab)

✅ Confirm responsive design across devices (desktop/tablet/mobile)

🔹 5. Announce & Log the Update

• Internal announcement sent via:
  • SayPro Digital Bulletin
  • Email to department heads and policy focal points

Email Subject: ✅ New Policy Map Interface Now Live – May 2025

Dear Colleagues,
The updated SayPro Policy Map is now live and includes all newly approved and revised policies from the SCOR-1 cycle. Please visit:
🔗 en.saypro.online/policy-map
— Strategic Planning Office

• Update logged in:
  • SharePoint > Governance > Policy Logs > Update History
  • CMS Audit Log (admin activity timestamped)

📎 Supporting Resources

📌 Final Deliverables

• 🎯 Updated Live Policy Map Interface
• 📄 Archived Previous Version
• 📩 Internal Communication Completed
• 🗂️ All changes traceable via audit-ready logs