SayPro Manage inventory levels for physical giveaways

SayPro Monthly January SCMR-13 SayPro Monthly Giveaways: Select branded giveaways to attract and engage visitors by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

Job Description: Giveaway Coordinator

Position: Giveaway Coordinator
Department: SayPro Brand Material Office
Reports To: Director of Brand Material
Location: SayPro Offices in Neftalopolis (or remote)

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Overview:

The Giveaway Coordinator is responsible for the successful management, distribution, and logistics of physical giveaways associated with SayPro’s marketing campaigns and events. This role ensures that giveaways effectively promote the brand, engage visitors, and align with SayPro’s marketing strategy. The Giveaway Coordinator works closely with the Director of Brand Material and other departments to ensure all giveaways are selected, ordered, distributed, and tracked efficiently.

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Key Responsibilities:

1. Inventory and Logistics Management

• Oversee Giveaway Distribution: Manage the logistics of shipping, storage, and fulfillment of branded giveaway materials to ensure timely and efficient distribution. This includes selecting the appropriate items, managing stock levels, and organizing shipping schedules.
• Coordination with Suppliers and Vendors: Work with external vendors, suppliers, and fulfillment centers to ensure a seamless flow of giveaway items, including managing order quantities and tracking deliveries.
• Tracking Inventory: Maintain accurate records of giveaway materials, track inventory levels, and ensure that items are restocked as needed to meet campaign demands.
• Shipping and Fulfillment: Ensure all giveaways are delivered to their designated locations on time, whether they are for events, trade shows, or customer engagements. Handle any issues that arise with shipping and fulfillment.

2. Selection of Giveaways

• Curate Branded Giveaway Items: Collaborate with the SayPro Brand Material Office to select branded giveaways that align with the company’s marketing objectives, target audience, and event themes.
• Attract and Engage Visitors: Choose giveaways that not only promote SayPro’s brand but also serve to attract and engage visitors. Understand the preferences and expectations of potential customers and select giveaways that will resonate with them.

3. Campaign and Event Support

• SayPro Monthly SCMR-13: Support the execution of SayPro’s monthly campaigns, particularly those that involve the distribution of branded giveaways. Ensure that each giveaway initiative is aligned with the campaign goals and is well-executed.
• Event-Based Giveaways: Work closely with event managers to provide branded giveaways for trade shows, conferences, product launches, and other marketing events. Ensure that the giveaways enhance the visitor experience and align with the overall event theme.

4. Reporting and Documentation

• Campaign Reporting: Provide regular reports to the Director of Brand Material detailing the success and effectiveness of giveaway initiatives. Track key metrics such as the number of items distributed, engagement levels, and customer feedback.
• Documentation: Maintain accurate and up-to-date records of all giveaway items, orders, inventory levels, shipping logs, and other related documentation for internal tracking and future reference.

5. Collaboration and Communication

• Team Collaboration: Work with internal teams, such as marketing, sales, and event coordinators, to ensure that giveaways are aligned with overall marketing strategies and timelines.
• Vendor Relations: Maintain clear and proactive communication with external vendors and suppliers to manage orders, resolve issues, and ensure timely deliveries.
• Stakeholder Communication: Provide regular updates to key stakeholders on the status of giveaway campaigns, inventory levels, and any logistical challenges that may arise.

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Required Qualifications:

• Education: Bachelor’s degree in Marketing, Business Administration, Logistics, or a related field.
• Experience:
  • 2+ years of experience in inventory management, logistics, or marketing-related roles.
  • Experience working with suppliers, vendors, and external partners.
  • Previous experience in organizing giveaways or promotional events is a plus.
• Skills:
  • Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
  • Attention to detail and accuracy in tracking inventory and shipments.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively across teams.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint) and other project management tools.
  • Ability to think creatively and strategically in selecting giveaway items that align with marketing goals.

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Desired Attributes:

• Proactive Problem-Solver: Ability to anticipate challenges and act to resolve them quickly and effectively.
• Customer-Oriented: Strong focus on delivering excellent service to both internal and external stakeholders.
• Adaptable: Ability to adapt to changing priorities and work effectively under pressure.
• Creative Mindset: Capable of coming up with innovative ideas for giveaways that capture attention and drive brand awareness.

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Additional Information:

• Location: This position is based at the SayPro offices in Neftalopolis, though remote work arrangements may be possible.
• Travel: Occasional travel may be required for events or vendor meetings.
• Compensation: Competitive salary and benefits package, based on experience.

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This role offers an exciting opportunity to be at the heart of SayPro’s marketing campaigns, with the chance to directly contribute to brand awareness and customer engagement through strategic giveaway management.