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SayPro M&E system development
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
Title: SayPro Monitoring and Evaluation (M&E) System Development
Lead Unit: SayPro Monitoring and Evaluation Monitoring Office
Strategic Oversight: SayPro Monitoring, Evaluation and Learning (MEL) Royalty
Timeline: Q2 – Q4 2025
Category: Institutional Systems Strengthening & Impact Measurement
1. Objective
To design and implement a comprehensive, organization-wide Monitoring and Evaluation (M&E) system that integrates programmatic, operational, and outreach data—providing SayPro with a reliable, user-friendly platform for tracking performance, learning, and accountability.
2. Strategic Rationale
An effective M&E system is central to SayPro’s mission to deliver measurable, scalable, and evidence-based development outcomes. The system will:
- Standardize data collection and performance measurement across all programs
- Provide real-time insights for decision-making and adaptive learning
- Enable results-based management aligned with SayPro’s theory of change
- Facilitate donor and stakeholder reporting with greater efficiency and accuracy
- Build an organizational culture of continuous learning and improvement
3. Core System Components
| Component | Function |
|---|---|
| Indicator Framework | Standardized outputs, outcomes, and impact metrics across all program areas |
| Digital Data Collection | Use of mobile and web-based tools (e.g., KoboToolbox, SurveyCTO) |
| Centralized Database | Cloud-based platform for data storage, cleaning, and integration |
| Analytics Dashboards | Live dashboards showing progress vs. targets, disaggregated by key filters |
| Feedback & Learning Loops | Capture and respond to beneficiary, staff, and partner input in real time |
| Automated Reporting Tools | Generate regular reports for internal use and external compliance |
4. Key Features of the SayPro M&E System
| Feature | Purpose |
|---|---|
| Customizable Indicator Library | Allows programs to choose and align indicators to organizational outcomes |
| Role-based Access Control | Ensures secure, tiered access to sensitive data |
| Real-Time Data Sync | Enables up-to-date performance views for all teams |
| Mobile-Friendly Data Entry | Ensures data collection in remote or field locations |
| Multi-language Support | Supports SayPro’s multilingual engagement across regions |
| Integration with CRM and Finance Systems | Links service delivery, outreach, and resource use |
5. System Development Phases
| Phase | Timeline | Activities |
|---|---|---|
| Phase 1: Design & Planning | May–June 2025 | Conduct needs assessment, define framework, select tools |
| Phase 2: System Build | July–August |
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