SayPro Meeting Agenda Template

SayPro Meeting Agenda Template

Meeting Title: ______________________

Date: ______________________

Time: ______________________

Location: ______________________

Meeting Facilitator: ______________________

Note Taker: ______________________

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1. Welcome and Introductions (5 minutes)

• Brief welcome by the facilitator.
• Introduce participants, including their roles and contributions.

2. Review of Agenda (5 minutes)

• Present the agenda items.
• Ask for any additional topics or changes to the agenda.

3. Approval of Previous Meeting Minutes (5 minutes)

• Review and approve the minutes from the last meeting.
• Address any corrections or follow-up items from the previous meeting.

4. Updates and Announcements (10 minutes)

• Share relevant updates from stakeholders or program coordinators.
• Announce any upcoming events, deadlines, or important information.

5. Discussion Items (30 minutes)

• Item 1: [Title of Discussion Item] (10 minutes)
  • Brief overview of the topic.
  • Open the floor for discussion and feedback.
• Item 2: [Title of Discussion Item] (10 minutes)
  • Brief overview of the topic.
  • Open the floor for discussion and feedback.
• Item 3: [Title of Discussion Item] (10 minutes)
  • Brief overview of the topic.
  • Open the floor for discussion and feedback.

6. Action Items (15 minutes)

• Review action items from the previous meeting.
• Assign new action items based on today’s discussions.
  • Action Item 1: [Description] – Assigned to: [Name] – Due by: [Date]
  • Action Item 2: [Description] – Assigned to: [Name] – Due by: [Date]
  • Action Item 3: [Description] – Assigned to: [Name] – Due by: [Date]

7. Feedback and Open Forum (10 minutes)

• Allow time for participants to provide feedback on the meeting and discuss any additional topics or concerns.

8. Next Steps and Closing (5 minutes)

• Summarize key takeaways from the meeting.
• Confirm the date and time for the next meeting.
• Thank participants for their contributions.

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Meeting Follow-Up

• Minutes Distribution:
  • The note taker will distribute the meeting minutes within [timeframe, e.g., 48 hours].
• Action Item Tracking:
  • Follow up on action items during the next meeting.

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Notes:

• [Space for additional notes or comments]