SayPro Strategy Review Meeting Minutes

Date: [Insert date]
Time: [Insert time]
Location: [Physical or virtual meeting details]
Facilitator: [Name]
Note Taker: [Name]
Attendees:

• [Name], Strategy Team Lead
• [Name], Monitoring & Evaluation Officer
• [Name], Program Manager – Youth Skills
• [Name], IT Support
• [Name], Reporting Officer
• [Others as applicable]

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1. Opening and Welcome

• Facilitator welcomed participants and outlined the meeting objectives: review latest monitoring data, discuss strategic implications, and update action plans.

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2. Review of Previous Meeting Minutes

• Minutes from the previous strategy review session were approved with no amendments.
• Outstanding action items were reviewed (see Section 6).

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3. Presentation of Monitoring & Evaluation Data

• M&E Officer presented key findings from the latest monthly report (June SCLMR-1).
• Highlights:
  • 76% average training attendance, regional disparities noted.
  • Dropout rates higher in Module 2.
  • Satisfaction scores averaging 4.2/5, with feedback emphasizing desire for more practical sessions.
• Data quality issues were acknowledged and mitigation steps discussed.

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4. Strategic Implications and Discussion

• Participants discussed the impact of attendance trends on overall program success.
• Need to prioritize transport stipends and mentorship programs to reduce dropout.
• Suggested piloting additional hands-on workshops based on feedback.
• Regional teams to investigate low attendance causes in Limpopo and Free State.

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5. Action Plan Updates

• Revised timelines for mentorship program rollout agreed upon.
• Assignment of responsibilities for follow-up surveys and stakeholder engagement.
• IT Support to improve data collection platform integration for real-time monitoring.

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6. Review of Outstanding Action Items

Action Item	Responsible Person	Status	Comments
Finalize mentorship program materials	Program Manager	In Progress	Expected completion by July 10
Conduct field verification on attendance discrepancies	Regional Teams	Pending	To begin next week
Enhance dashboard data filters	IT Support	Completed	Deployed on June 25

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7. New Business

• Discussion on upcoming funding opportunities and alignment with strategic goals.
• Planning for next quarterly strategy workshop initiated.

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8. Next Meeting

• Scheduled for [Date], at [Time].
• Focus: Review progress on new action items and refine strategy based on updated data.

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9. Adjournment

• Meeting closed at [Time].
• Thanks to all participants for their contributions.