Your cart is currently empty!
SayPro Monitor and report on high-priority risks weekly.
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
To strengthen its risk governance framework, SayPro—through the Strategic Planning Office under SayPro Operations Royalty—has institutionalized a process to monitor and report on high-priority risks on a weekly basis. This ensures that critical risks are tracked in real time, mitigated swiftly, and communicated clearly to decision-makers.
📡 SayPro Weekly High-Priority Risk Monitoring & Reporting Process
🎯 Objective:
Ensure that all High-Risk (Score ≥ 16) threats are actively tracked, escalated if necessary, and transparently reported to maintain organizational agility, compliance, and credibility.
🛠️ 1. Monitoring Framework
| Component | Description |
|---|---|
| Risk Score Threshold | Risks scoring ≥ 16 (based on SayPro’s 5×5 risk matrix: Likelihood × Impact) |
| Risk Sources | Internal audits, M&E reports, Risk Portal submissions, external alerts |
| Tools Used | SayPro Risk Register, ERM Dashboard (Portal), and Weekly Risk Tracker spreadsheet |
| Monitored By | Strategic Planning Office (Risk Unit), with departmental inputs |
📅 2. Weekly Monitoring Workflow
| Day | Activity |
|---|---|
| Monday | Risk unit sends reminders to departments to update high-risk entries |
| Tuesday | Departmental Risk Champions input updates via the SayPro Risk Portal |
| Wednesday | Strategic Planning Office conducts cross-check and verifies escalations |
| Thursday | Weekly Risk Status Report drafted and reviewed internally |
| Friday | Report distributed to Executive Team, Audit, and relevant stakeholders |
3. Weekly High-Priority Risk Report Includes:
| Section | Details |
|---|---|
| Risk ID & Title | Unique identifier from SayPro Risk Register |
| Responsible Department | Lead office or unit managing the risk |
| Current Risk Score | Updated score after latest evaluation |
| Trend Indicator | Increasing / Stable / Decreasing |
| Latest Mitigation Actions | What has been done in the past 7 days |
| Next Steps / Recommendations | Specific actions and deadlines |
| Escalation Notes (if any) | If risk has been elevated to Executive or Board level |
4. Roles and Responsibilities
| Role | Name/Unit | Responsibilities |
|---|---|---|
| Risk Data Coordinator | Ms. C. Ngoma | Compiles and verifies weekly updates |
| ERM Lead Facilitator | Ms. B. Khumalo | Prepares weekly report and chairs risk reviews |
| Departmental Risk Champions | Appointed per unit | Input and verify updates for high-risk entries |
| Audit Liaison Officer | Mr. L. Maduna | Confirms links with audit/review findings |
Escalation & Alert Protocol
- If a high-priority risk worsens or mitigation fails, the risk is:
- Tagged as “Critical” in the Risk Register.
- Flagged to the Executive Committee for immediate attention.
- Included in the next Board Governance & Risk Report.
Integration with SCOR-1 & Quarterly Reports
Weekly high-priority risk trends feed directly into:
- Monthly SCOR-1 Summary
- Quarterly Risk Digest
- Annual Strategic Review
Leave a Reply
You must be logged in to post a comment.