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SayPro Monitor awareness levels and alignment via SayPro’s Engagement Tracker
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro Engagement Tracker
Monitoring Awareness & Strategic Alignment Across the Organization
🎯 Purpose
To continuously track:
- Staff awareness of SayPro’s strategic priorities
- Alignment of departmental actions with quarterly goals
- Engagement trends to inform adjustments in communication and planning
The Engagement Tracker allows for real-time visibility into how well strategy is cascading and being internalized throughout SayPro.
🔍 What the Engagement Tracker Monitors
| Focus Area | Indicators Tracked |
|---|---|
| Awareness | % of staff who can correctly identify current strategic priorities |
| Alignment | % of departments reporting actions tied to quarterly goals |
| Engagement | Staff participation in briefings, surveys, and Q&A sessions |
| Communication Access | Rate of intranet/media access to bulletins, videos, and infographics |
| Understanding & Recall | Self-reported confidence in explaining SayPro’s strategy |
🗂️ Data Sources Integrated into the Tracker
| Tool | Type of Data Captured |
|---|---|
| Pulse Surveys | Weekly awareness and sentiment check-ins |
| “Ask SayPro Strategy” Forms | Live and post-event feedback |
| Intranet Analytics | Views, downloads, video engagement |
| Cascade Briefing Logs | Department-level participation and topic retention |
| Quarterly Alignment Reports | Department submissions mapped against strategic goals |
⚙️ Tracker Process Flow
| Stage | Action |
|---|---|
| Data Collection | Inputs aggregated automatically from integrated tools |
| Weekly Sync | Tracker dashboard updated every Friday |
| Analysis | Strategic Office reviews trends, gaps, and anomalies |
| Reporting | Monthly engagement summaries + red flags shared with Leadership & HR |
| Feedback Loop | Adjustments made to communication and training efforts accordingly |
📈 Sample Engagement Tracker Dashboard Metrics
| Metric | Q2 Target | Current (Week 2 May) |
|---|---|---|
| Strategy Awareness (All Staff) | ≥ 85% | 78% |
| Department Alignment to Q2 Goals | 100% | 92% |
| Intranet Bulletin Engagement Rate | ≥ 75% | 83% |
| Participation in Strategy Briefings | ≥ 90% | 88% |
| Recall Accuracy (via surveys) | ≥ 80% | 74% |
🧍 Key Roles & Responsibilities
| Team/Unit | Role in Tracker Process |
|---|---|
| Strategic Planning Office | Oversees tracker design, analytics, reporting |
| M&E and Communications Teams | Provide content metrics, feedback patterns |
| Department Strategy Focal Points | Submit briefing logs and awareness data |
| ICT Unit | Maintains dashboard functionality and access |
📌 Actions Based on Engagement Insights
- Targeted coaching offered to departments with low alignment scores
- Follow-up communications tailored to awareness gaps
- Refresher modules added in cascade briefings
- Staff recognition for units demonstrating top-tier strategic alignment
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