✅ SayPro Training Effectiveness Monitoring Plan

Focus: Evaluating M&E Systems Training Impact
Led by: SayPro Monitoring Office | SayPro Monitoring, Evaluation and Learning Royalty

🎯 Purpose

To ensure that all staff and partners who completed the M&E systems training are:

• Confident in using the system tools
• Applying their knowledge correctly in daily tasks
• Providing feedback to continuously improve training delivery

📝 1. Post-Training Feedback Survey

Timing: Immediately after training
Format: Google Form / Microsoft Forms
Length: 10–12 questions
Completion Time: 5–7 minutes

🔍 Sample Survey Questions:

A. Training Experience

• How clear were the training objectives?
• Was the pace and delivery style effective?
• How relevant was the content to your role?

B. System Confidence

• How confident are you in entering data into the M&E system?
• How confident are you in generating a report?
• What part of the system do you still find challenging?

C. Open Feedback

• What was the most helpful part of the training?
• What improvements would you suggest?

📊 Data Use: Results will be analyzed monthly to refine training content and identify staff needing more support.

🧪 2. Practical Post-Training Test / Competency Assessment

Timing: Within 3–5 days after training
Format: Online task-based test or supervised exercise
Options: Multiple-choice quiz + hands-on activity

💻 Sample Test Tasks:

• Log into the M&E platform and enter data for a sample project
• Generate a performance report for the last quarter
• Identify an underperforming indicator from a dashboard
• Submit a short interpretation of what the data shows

Scoring Criteria:

• Accuracy of entries
• Completion of task within a time frame
• Understanding of indicators and system outputs

🏆 Participants scoring 80%+ receive a digital certificate of M&E System Proficiency.

📅 3. Follow-Up Survey (30 Days Post-Training)

Purpose: To assess long-term retention and real-world application
Sample Questions:

• Have you used the M&E system in the last 30 days?
• What tasks did you perform using it?
• What challenges have you encountered post-training?
• Have you sought additional support? If yes, was it helpful?

📈 4. Training Effectiveness Dashboard

The Monitoring Office will maintain a Training Effectiveness Dashboard, showing:

• Completion and pass rates per team/region
• Common support issues logged after training
• Participant confidence trends
• Feedback themes (e.g. requests for more visuals or slower pace)

🔄 5. Continuous Improvement Loop

Based on survey + assessment results:

• Update training materials quarterly
• Schedule refresher sessions for teams needing support
• Tailor future training by department/program experience level
• Add new FAQs or short video tips based on real questions

👥 Optional Add-On: Peer Coaching Model

Assign strong performers as Peer M&E Champions who:

• Offer guidance to new users
• Host mini-check-ins during program team meetings
• Help track real-time system usage challenges

✅ Summary