Event Link: https://en.saypro.online/event/saypro-monthly-30-september-human-capital-train-management-policy-review-meeting-sayprop491/

Policy Link: https://staff.saypro.online/saypro-policies/saypro-policies-451-500/saypro-human-capital-train-management-policies-procedures-processes-templates-documents-and-forms-sayprop491/

SayPro Human Capital Train Management Policy Review Meeting Report

Policy Reference: SayProP491
Date: 30 September 2025
Convened by: SayProCOR

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1. Meeting Details

• Meeting Title: SayPro Monthly Human Capital Train Management Policy Review Meeting
• Policy Reference Code: SayProP491
• Date: 30 September 2025
• Venue: SayPro Head Office / Virtual Session
• Convened by: SayProCOR

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2. Attendance

• Present:
  • Clifford Legodi – SayPro Chief Operations Officer (SayProCOR)
  • Head of Human Capital
  • Training & Development Manager
  • Operations Coordinator
  • HR Systems Administrator
• Apologies:
  • Lungile Mthethwa
  • Khanyisile Makhathini
  • Sinenhla Mabusela

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3. Purpose of the Meeting

The purpose of this meeting was to review and update the SayPro Human Capital Train Management Policy (SayProP491). This policy governs the processes, procedures, and responsibilities related to the planning, coordination, and management of training programs within SayPro.

The review aimed to ensure that the policy remains aligned with organizational training standards, compliance frameworks, and performance development goals.

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4. Amendments and Updates

1. Approved Date
   • The policy was updated to include the new official approval date of 30 September 2025 for version tracking.
2. Policy Owner
   • The Training & Development Manager was appointed as the designated policy owner responsible for policy implementation and reporting.
3. 500 FAQs Added
   • An expanded FAQ section was added, providing detailed responses to questions related to training procedures, scheduling, attendance, and evaluation—totaling 500 entries.
4. Templates Added
   • New standardized templates were included for:
     • Training attendance registers
     • Evaluation reports
     • Feedback and training needs assessments
5. Policy Approval
   • The revised Train Management Policy (SayProP491) was officially approved for implementation by SayProCOR on 30 September 2025.

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5. Decisions Taken

• Approval and adoption of the updated Train Management Policy.
• Implementation of a centralized digital training management system to streamline training coordination and tracking.
• Quarterly training review sessions to be introduced starting Q4 2025.
• All departments to align their internal training schedules with the corporate training calendar.

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6. Next Steps

1. Implementation: Launch the updated Train Management Policy and templates organization-wide by 15 October 2025.
2. Training: Conduct a policy orientation workshop for all departmental managers on 20 October 2025.
3. Monitoring: Establish monthly tracking reports to evaluate training effectiveness.
4. Evaluation: Conduct the next policy review in September 2026 to assess the policy’s impact.

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7. Closure

The meeting concluded with an acknowledgment of the importance of structured training management in enhancing staff skills, productivity, and organizational performance. SayProCOR emphasized the need for consistency, documentation, and accountability in all training-related processes.

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Report Compiled by:
Clifford Legodi
SayProCOR

Date Compiled: 30 September 2025