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SayPro Monthly Report Template (SayPro-RP-MAY-SCLMR)
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
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SayPro Monthly Performance Report
Template Reference: SayPro-RP-MAY-SCLMR
Reporting Period: 1 – 31 May 2025
Department: SayPro Monitoring, Evaluation, and Learning Royalty (MEL-R)
Prepared by: [Full Name]
Designation: [Position]
Date of Submission: [Insert Date]
1. Executive Summary
Provide a concise overview of the key highlights for the month.
“During May 2025, the MEL team successfully implemented scheduled system audits, analyzed feedback from SayPro learners, maintained platform uptime at 99.9%, and rolled out updates to the SayPro Learning Analytics Dashboards. The team met 95% of scheduled tasks and initiated corrective actions for three system discrepancies.”
2. Performance Summary
| Indicator | Target | Achieved | Status | Remarks |
|---|---|---|---|---|
| LMS System Uptime | 99% | 99.9% | ✅ Met | Minor downtime on 6 May, resolved swiftly. |
| Weekly System Maintenance Logs | 4 (1/week) | 4 | ✅ Completed | All logs submitted with screenshots. |
| Learner Feedback Tickets Resolved | 90% resolution rate | 93% | ✅ Exceeded | Majority resolved within 48 hours. |
| GPT Prompt Output Summaries | 100 prompts summarized | 100 | ✅ Completed | Submitted in Excel & PDF. |
| Employee Attendance (Logged Weekly) | 100% compliance | 97% | ⚠️ Partial | 2 absences not logged on time. |
| Course Engagement Data Summarized | 4 reports | 4 | ✅ Completed | Weekly engagement trends analyzed. |
| Individual Self-Evaluations Submitted | 100% | 92% | ⚠️ Delayed | 3 pending submissions. |
3. Key Activities Completed
✅ System Monitoring & Logs
- Weekly system checks completed (SCLMR-WT-MAY).
- Downtime on 6 May documented and resolved within 2 hours.
- Server and GPT diagnostics submitted with evidence.
📊 Learning Analytics
- Generated 4 SayPro Learning Dashboards.
- Top 100 SayPro courses ranked by engagement.
- Learner progress and drop-off rates tracked weekly.
📥 User Engagement & Feedback
- 42 user tickets logged, 39 resolved.
- Feedback used to prioritize system updates and tool training.
🧠 Capacity Building
- Participated in SayPro tool upgrade training (10 staff trained).
- MEL checklist (MEL-Check-22) submitted on schedule.
4. Issues & Risks Identified
| Issue | Severity | Impact | Action Taken / Planned |
|---|---|---|---|
| Incomplete employee evaluations | Medium | Affects HR monthly consolidation | HR follow-up initiated |
| Learner progress tracking discrepancies | High | May affect analytics accuracy | Data team performing audit |
| Feedback delays during weekends | Low | Minor delay in issue resolution | Automating alert system on weekends |
5. Evidence Submitted
| Document Type | Submitted | Format | Location / Reference |
|---|---|---|---|
| Weekly Tracker Sheets (SCLMR-WT-MAY) | ✅ Yes | Excel, PDF | Internal MEL Drive / SCLMR-WT |
| GPT Prompt Output Summaries | ✅ Yes | Excel, PDF | SayPro GPT Logs / GPT-May |
| Evidence of Weekly Tasks (Screenshots) | ✅ Yes | PNG, PDF | MEL Weekly Logs / Tasks |
| Data Cleaning and Audit Logs | ✅ Yes | CSV, Excel | SayPro DataOps / May-Audit |
| Attendance Registers | ✅ Yes | Excel | HR Shared Folder / MAY-ATTEND |
| Monitoring Checklist (MEL-Check-22) | ✅ Yes | MEL Documents / MEL-Check | |
| Feedback Reports | ✅ Yes | Feedback Tracker / May Feedback |
6. Recommendations
- Automate reminders for employee self-evaluations and attendance logging.
- Improve real-time tracking of learner data to prevent future discrepancies.
- Enhance system alerts during non-office hours to improve feedback resolution speed.
- Conduct mid-year tool evaluation session to review LMS engagement features.
7. Summary & Next Steps
May marked a productive month with 95% of planned targets met or exceeded. The MEL-R team will prioritize data accuracy, improve responsiveness, and begin preparation for the June Mid-Year MEL Review.
8. Sign-Off
Prepared by:
Name: _________________________
Designation: __________________
Date: _________________________
Approved by Supervisor:
Name: _________________________
Position: ______________________
Signature: _____________________
Date: _________________________
📁 Export Options:
- ✅ PDF version (ready for formal submission)
- ✅ Excel/Google Sheets version (for internal tracking and updates)
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