SayPro Obtain formal acknowledgment of changes from all SayPro managers and directors

Purpose: Confirm that all SayPro managers and directors understand and accept the latest structural, strategic, and compliance changes.
Managed by: SayPro Strategic Planning Office
Oversight by: SayPro Operations Royalty
Reporting Deadline: 27 May 2025
Acknowledgment Tool: SayPro HRIS and SharePoint Form Portal

🧭 Objectives

• Ensure all senior staff (managers and directors) formally acknowledge:
  • Their updated roles and responsibilities (per organogram changes)
  • Departmental strategic plan adjustments (Q2)
  • Risk ownership and mitigation updates
  • Compliance obligations linked to SCOR-1 directives
• Provide a traceable record of compliance for governance audit purposes

✅ Implementation Steps

🔹 1. Deploy Acknowledgment Form

Platform Options:

• 📎 SayPro HRIS (Preferred)
• 📎 SayPro SharePoint (Backup or external option)

Form Content Includes:

• Full name and department
• Checkbox confirming review of:
  • Updated Role Definition
  • Revised Strategic Departmental Plan
  • Risk Ownership and Mitigation Changes
  • Policy and Compliance Adjustments
• Optional Comments Field
• Digital Signature + Timestamp

File Name: ACK-MGMT-DIRECTOR-MAY2025.pdf / .form

🔹 2. Communicate Requirement to All Managers and Directors

Email Subject: ⚠️ Mandatory Acknowledgment – Strategic & Risk Changes (May 2025)

Dear Managers and Directors,

In line with our SCOR-1 governance realignment for May 2025, all senior staff are required to review and formally acknowledge the changes to:

• Your role definitions and reporting structures
• Your departmental strategy and risk responsibilities

📌 Please complete your acknowledgment by 27 May 2025 using the following form:
Submit Here – SayPro HR Portal

This is a governance requirement and will be monitored for compliance.

Regards,
SayPro Strategic Planning Office
strategy@saypro.org

🔹 3. Monitor Completion

• Tracking System: Live dashboard from HRIS/SharePoint form submissions
• Status Reports: Sent to Operations Royalty on:
  • Midpoint check-in (22 May)
  • Final report (28 May)
• Non-compliant individuals flagged for reminder follow-up by HR

🔹 4. Archive Acknowledgments

• All completed acknowledgments are stored in:
  • 🗂️ SharePoint > Governance > Acknowledgments > May 2025
  • Synced with each manager’s HR record for audit traceability

📎 Supporting Documents

📌 Final Notes

• All acknowledgment data will feed into the Q2 Governance Compliance Report
• Strategic Planning will issue a summary memo of confirmed acknowledgments to the Strategic Governance Unit