SayPro Participates in the Quarterly Lekgotla Where Performance Is Evaluated and Future Targets Are Set

From SayPro Monthly – May Royal-9 Edition
Facilitated by: SayPro Policy Office | Governance Oversight: SayPro Royal Board and SCOR Committees

Strategic Reflection and Forward Planning Through the SayPro Quarterly Lekgotla

At SayPro, performance is not only monitored—it is reflected upon, discussed, and used to guide strategic decisions. Each quarter, SayPro convenes its organizational leadership and key operational stakeholders for the Quarterly Lekgotla, a formal governance and performance review session that plays a pivotal role in shaping the organization’s trajectory.

The Lekgotla (a Sesotho term for a council or strategic forum) is more than a meeting—it’s a high-level review and planning mechanism designed to evaluate past performance, assess strategic alignment, and set clear, measurable targets for the next quarter.

Objectives of the SayPro Quarterly Lekgotla

1. ✅ Evaluate Departmental and Organizational Performance
   • Assess achievements, shortfalls, and challenges from the previous quarter using SCOR-8 reports and outcome dashboards.
2. ✅ Facilitate Strategic Alignment
   • Ensure all directorates, teams, and programs are contributing effectively to SayPro’s long-term strategic goals and operational priorities.
3. ✅ Set SMART Targets for the Upcoming Quarter
   • Develop Specific, Measurable, Achievable, Relevant, and Time-bound goals that respond to internal insights and external shifts.
4. ✅ Encourage Cross-Departmental Collaboration
   • Share lessons learned and promote synergy between departments for collective problem-solving and innovation.

Structure of the Quarterly Lekgotla

🔹 Preparation Phase

• All departments submit performance reports via the SayPro Portal
• Reports are reviewed by the Policy Office and SCOR-8 Performance Committee
• Key trends and focus areas are identified

🔹 Lekgotla Session Agenda

Typically conducted over 1–2 days and includes:

• Executive overview and strategic updates
• Presentation of quarterly performance results
• Departmental presentations and feedback
• Group discussions and thematic breakouts (e.g., innovation, efficiency, compliance)
• Target setting and documentation of resolutions

🔹 Post-Lekgotla Action Planning

• Resolutions and new targets are communicated across the organization
• Individual and team goals are realigned with quarterly objectives
• Progress is tracked monthly leading to the next Lekgotla

Key Outcomes from the Q1 Lekgotla (February SCOR-8 Review)

• 🌟 Performance Achievements:
  • 82% of Q1 departmental targets were met or exceeded
  • Financial compliance and digital transformation programs rated highest in delivery
• ⚠️ Challenges Identified:
  • Inconsistent M&E data quality in two regional units
  • Delays in implementing new HR policies
• 🎯 Quarter 2 Strategic Targets Set:
  • Launch Phase 2 of SayPro Community Innovation Hubs
  • Complete migration of 60% of legacy data systems to SayPro Cloud
  • Improve average SCOR-8 rating across all departments to 6.8+

Benefits of the Quarterly Lekgotla Model

• 🔸 Institutional Accountability – Leaders are held accountable for past performance and future commitments
• 🔸 Strategic Coherence – Aligns all functions and teams around shared goals
• 🔸 Data-Informed Decisions – Uses real-time performance data to guide planning
• 🔸 Empowered Participation – Engages staff from all levels in shaping the organization’s future

Enhancements Planned for Upcoming Lekgotla Cycles

• 📊 Launch of Lekgotla Performance Dashboard for real-time session analytics
• 🧩 Interactive Strategy Labs to allow cross-departmental teams to co-design solutions
• 📝 Lekgotla Summary Briefs distributed to all staff to improve transparency and engagement

Conclusion: One Forum, One Vision, One Direction

The SayPro Quarterly Lekgotla is where performance meets planning, and where insights become action. By creating space for reflection, dialogue, and collaboration, SayPro ensures that every quarter builds momentum toward long-term success.

At SayPro, we don’t just measure progress—we design it together.