SayPro

Activity: Participation in Mandatory Online Continuity Q&A Forum

Objective

To engage SayPro staff and stakeholders in an interactive online forum focused on business continuity topics, enabling clarification, knowledge sharing, and enhanced understanding of SayPro’s continuity plans and procedures.

Forum Overview

• Format:
  • Virtual Q&A session hosted on SayPro’s collaboration platform (e.g., Microsoft Teams, Zoom, or internal LMS forum).
  • Duration: 60 minutes.
  • Moderated by SayPro Strategic Planning Office representatives and subject matter experts.
• Purpose:
  • Provide an open channel for employees to ask questions regarding SayPro’s business continuity strategies, protocols, and individual roles.
  • Clarify any ambiguities from training modules or communications.
  • Share best practices and lessons learned from previous continuity incidents or drills.
• Participants:
  • Mandatory attendance for all SayPro employees, contractors, and relevant stakeholders.
  • Invitations and calendar links sent via official SayPro email accounts.

Participation Process

1. Invitation & Scheduling:
   • Invitations with forum details and instructions will be sent at least two weeks prior to the event.
   • Multiple session times may be offered to accommodate different time zones and schedules.
2. Preparation:
   • Participants are encouraged to review prior business continuity communications and training materials before the session.
   • Submit questions in advance via email or forum submission portal (optional but recommended).
3. During the Forum:
   • The moderator will introduce the session and outline the agenda.
   • Questions will be addressed live, with opportunities for follow-up inquiries.
   • Key topics include continuity roles, emergency procedures, communication protocols, and risk mitigation strategies.
4. Post-Forum:
   • A summary document including answered questions and additional resources will be shared with all participants.
   • Attendance will be recorded and tracked to ensure compliance.

Compliance & Monitoring

• Completion of the Q&A forum attendance is mandatory and will be monitored by SayPro Human Capital and Strategic Planning teams.
• Non-attendance will trigger follow-up reminders and may require participation in a subsequent session.
• Participation records will be maintained for auditing and continuous improvement purposes.

Support

• For technical support related to accessing the forum, contact:
  SayPro IT Helpdesk
  Email: support@saypro.org
  Phone: +[Insert Number]
• For content-related queries or to submit questions in advance, contact:
  SayPro Strategic Planning Office
  Email: strategicplanning@saypro.org

Acknowledgment

Participation in the online continuity Q&A forum is a critical component of SayPro’s ongoing commitment to maintaining a resilient and prepared workforce.