SayPro Partner feedback and field notes

1. Partner Feedback

Purpose:
To capture input, suggestions, concerns, and overall satisfaction from SayPro’s partners (funders, local organizations, government agencies, community leaders) to enhance program effectiveness and strengthen collaboration.

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Partner Feedback Form Template

Field	Description	Example
Partner Name	Name of the partner organization/individual	XYZ NGO
Contact Person	Name and role of the contact person	Jane Mwangi, Program Coordinator
Date of Feedback	When feedback was provided	2025-06-21
Mode of Feedback	How feedback was collected (meeting, survey)	In-person meeting
Program/Project Related	Specific program or project discussed	Youth Entrepreneurship Program
Feedback Summary	Key points, suggestions, or concerns	Request for more joint training sessions
Positive Highlights	What is working well	Good coordination and timely reports
Challenges Noted	Areas needing improvement	Limited resource sharing
Recommendations	Partner’s suggestions for improvement	Increase joint monitoring visits
Follow-up Actions	Planned responses or actions by SayPro	Schedule joint monitoring next month
Feedback Provider’s Signature	(Optional) confirmation of feedback

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2. Field Notes

Purpose:
To document observations, reflections, and key details from SayPro staff during field visits and community engagements for program monitoring and learning.

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Field Notes Template

Field	Description	Example
Date	Date of the field visit	2025-06-20
Staff Name	Person documenting the notes	Amina Yusuf
Location	Geographic location of the visit	Dodoma, Tanzania
Purpose of Visit	Reason for the visit	Follow-up on digital literacy training
Activities Observed	Summary of activities seen or participated in	Training session, participant feedback
Key Observations	Notable findings or issues	Power outage delayed session
Beneficiary Feedback	Comments or quotes from beneficiaries	“The training has helped me apply for jobs.”
Challenges Encountered	Issues affecting implementation	Limited internet connectivity
Positive Developments	Successes or improvements observed	High participant engagement
Recommendations	Suggestions for future visits or program tweaks	Schedule sessions during morning hours
Next Steps	Planned follow-up actions	Arrange power backup for next session

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3. Management and Use

• Consolidation:
  Regularly compile partner feedback and field notes in a centralized system accessible to relevant teams.
• Analysis:
  Analyze feedback trends and field observations to identify recurring themes and areas for improvement.
• Action Planning:
  Incorporate insights into program adjustments, strategic planning, and partner engagement strategies.
• Reporting:
  Summarize key findings in monthly or quarterly reports for SayPro leadership and partners.