SayPro Personalization Checklist

SayPro Monthly January SCMR-13 SayPro Monthly Personalization: Include company logos, addresses, and return addresses by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

Objective:
This checklist is designed to ensure that all personalized elements (company logos, address, return address) are included in each communication piece before finalization. This applies to the monthly communications for January under the SayPro Brand Material Office within the SayPro Marketing Royalty SCMR guidelines.

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1. Company Logo Placement

• Logo Visibility: Ensure that the SayPro logo is clearly visible and prominently placed within the document.
  • Top-left corner
  • Top-right corner
  • Centered on the page (if applicable)
• Logo Size: The logo should be of appropriate size, neither too large nor too small.
  • Ensure it’s readable and not pixelated.
• Correct Version: Verify that the latest version of the SayPro logo is being used.
  • Check against official brand guidelines.

2. Company Address

• Correctness: Ensure that the company’s registered address is correctly listed.
  • Address should be fully accurate (street, city, zip code, and country).
• Placement: Ensure that the address is placed at the designated location (typically at the bottom of the communication).
  • Bottom-center, Bottom-left, or Bottom-right, based on template.

3. Return Address

• Address for Return Mail: Verify the correct return address for all communication that requires an envelope or physical return.
  • Address should match the official return address in SayPro’s CRM or mailing system.
• Placement: Ensure the return address is located at the designated area of the communication piece (e.g., top-left of the envelope or return label area).
  • Confirm placement follows SayPro’s established guidelines.
• Correct Version: Ensure the return address is the current and active location for return mail, if applicable.

4. General Personalization Review

• Employee Name: Verify that any personalized fields, such as the recipient’s name, are filled in correctly and formatted properly.
  • Double-check spelling and formatting.
• Additional Personalization: Ensure that any other personalized elements (e.g., custom message, offer, etc.) are correct and placed according to guidelines.
  • Review personalized content for accuracy.

5. Brand Consistency

• Font and Colors: Verify that all communication materials adhere to SayPro’s brand fonts and colors.
  • Ensure uniformity in text style and color scheme across all pages.
• Tone and Messaging: Ensure that the tone and messaging reflect SayPro’s established communication standards.
  • Professional, clear, and in alignment with brand voice.

6. Document Finalization

• Proofreading: Ensure that all text is thoroughly proofread for grammar, spelling, and typographical errors.
  • Confirm no broken links or missing images.
• Approval: Ensure that the communication piece has received all necessary internal approvals before finalization.
  • Verify approval from SayPro Marketing and SCMR departments.

7. Template Confirmation

• Correct Template Usage: Confirm that the correct template is used for the communication.
  • Check against the official SayPro template library.
• Template Customization: If customization is required, ensure it follows the personalization checklist precisely.
  • Confirm template adjustments don’t interfere with brand consistency.

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Checklist Completion:

Once all the above points are verified and confirmed, the communication piece can be considered ready for finalization.

• Final Review Done By:
  • Name:
  • Date:
  • Signature:

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By following this checklist, SayPro ensures that all communications are personalized correctly and align with brand standards before being finalized and sent out for the monthly January SCMR-13 SayPro Brand Material Office under SayPro Marketing Royalty SCMR.