SayPro Personalization Tool Creation

SayPro Monthly January SCMR-13 SayPro Monthly Email Signatures: Create branded email signature templates by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

📄 SayPro Documents Required from Employees

Task Title: Template Design: SayPro Monthly Email Signatures
Reference Document: SayPro Monthly January SCMR-13
Department: SayPro Brand Material Office
Division: SayPro Marketing Royalty SCMR
Period: [Insert Specific Period Here – e.g., January 2025 or Q1 2025]

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🧾 Purpose of Task

To develop, finalize, and deploy standardized email signature templates aligned with SayPro’s brand identity and communication guidelines, ensuring consistency across all employee communications.

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📌 Documents Required from Employees

1. Employee Email Signature Template Confirmation Form
   • A signed acknowledgment from each employee confirming the use of the approved SayPro email signature template.
   • Includes fields for:
     • Full name
     • Job title
     • Department
     • Contact information
     • Approval checkbox
     • Digital or physical signature
     • Date
2. Profile Information Submission Form
   • A completed form containing accurate and up-to-date personal and professional details to be included in the email signature.
   • Mandatory fields:
     • Full name
     • Official title at SayPro
     • Department or Unit
     • SayPro email address
     • Contact number
     • Official SayPro location/address
3. Design Feedback Submission (if applicable)
   • Employees involved in the testing or initial rollout phase must submit feedback via a standardized SayPro Email Signature Feedback Form.
   • This helps the Brand Material Office finalize and approve design elements.
4. Digital Asset Use Agreement (Internal)
   • A declaration that employees will not alter or customize SayPro-branded email signature elements, including logos, colors, fonts, and spacing, ensuring brand uniformity.
5. IT/Tech Support Acknowledgment Slip
   • Confirmation from SayPro IT Support that the new signature template has been implemented and functions correctly across all official email platforms (e.g., Outlook, Gmail, etc.).

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✅ Tasks to Be Done by Employees

1. Review Provided Email Signature Template(s)
   • Access templates developed under SCMR-13 by SayPro Brand Material Office.
   • Ensure it aligns with your role and details.
2. Submit Required Profile Information
   • Complete and return the Profile Information Submission Form within the given deadline.
   • Check for accuracy before submission.
3. Install/Apply the New Signature Template
   • Follow instructions from IT to implement the signature in your email client.
   • Seek assistance from IT if needed.
4. Confirm Implementation
   • Submit the Email Signature Template Confirmation Form.
   • Include a screenshot or digital proof of correct implementation (if requested).
5. Provide Feedback (If Part of Pilot Group)
   • Use the Design Feedback Submission Form to report bugs, layout issues, or visual inconsistencies.
6. Avoid Customization
   • Adhere strictly to brand guidelines. No self-editing or redesigning of email signatures.

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📅 Deadline

All forms and confirmations must be submitted by: [Insert Deadline – e.g., January 31, 2025]

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🔒 Compliance Note

Non-compliance with the official email signature implementation policy may result in internal communication inconsistencies and brand misrepresentation, which is against SayPro’s internal communication standards.