SayPro Human Capital Acceptable Management Policies, Procedures, Processes, Templates, Documents and Forms SayProP003

Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 20/05/2025
Next Review Date: 20/11/2025

𝗢𝘃𝗲𝗿𝘃𝗶𝗲𝘄
The SayPro Human Capital Acceptable Management Policy defines the standard of acceptable behavior, ethical conduct, and responsible use of SayPro resources. It aims to promote professionalism, accountability, and a positive culture among all SayPro Human Capital.
𝗢𝗯𝗷𝗲𝗰𝘁𝗶𝘃𝗲𝘀

To outline acceptable behaviors, practices, and use of resources.
To promote fairness, respect, and inclusivity across SayPro.
To prevent misuse of SayPro systems, equipment, or brand.
To ensure SayPro Human Capital uphold SayPro values and public trust.
To enforce disciplinary standards and accountability.

𝗦𝗰𝗼𝗽𝗲

This policy applies to:

All SayPro Human Capital (employees, volunteers, interns, contractors)
SayPro Royal Directors, Officers, and Executives
Any individuals using SayPro’s resources or representing SayPro publicly or digitally

𝗔𝗰𝗰𝗲𝗽𝘁𝗮𝗯𝗹𝗲 𝗖𝗼𝗻𝗱𝘂𝗰𝘁 & 𝗕𝗲𝗵𝗮𝘃𝗶𝗼𝗿

4.1 𝗣𝗿𝗼𝗳𝗲𝘀𝘀𝗶𝗼𝗻𝗮𝗹 𝗘𝘁𝗵𝗶𝗰𝘀

Treat all individuals with dignity and respect.
Maintain integrity, honesty, and transparency.
Respect confidentiality and data privacy.
Avoid conflicts of interest.

4.2 𝗘𝗾𝘂𝗮𝗹𝗶𝘁𝘆 𝗮𝗻𝗱 𝗜𝗻𝗰𝗹𝘂𝘀𝗶𝗼𝗻

Zero tolerance for discrimination, harassment, or abuse.
Inclusive language and equitable treatment for all.
Respect for diverse beliefs, cultures, and identities.

4.3 𝗔𝗰𝗰𝗲𝗽𝘁𝗮𝗯𝗹𝗲 𝗥𝗲𝘀𝗼𝘂𝗿𝗰𝗲 𝗨𝘀𝗲

Use SayPro equipment (laptops, email, Wi-Fi, etc.) for official purposes only.
SayPro logos, branding, or intellectual property may not be used for personal gain.
Protect company information from unauthorized access or sharing.

4.4 𝗗𝗶𝗴𝗶𝘁𝗮𝗹 𝗖𝗼𝗻𝗱𝘂𝗰𝘁

No cyberbullying, hate speech, or offensive content.
Use SayPro systems (intranet, apps, portals) responsibly.
Comply with SayPro cybersecurity and password rules (linked to SayProP346).

𝗥𝗲𝗽𝗼𝗿𝘁𝗶𝗻𝗴 & 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗲

5.1 𝗥𝗲𝗽𝗼𝗿𝘁𝗶𝗻𝗴 𝗠𝗲𝗰𝗵𝗮𝗻𝗶𝘀𝗺

Any unacceptable conduct must be reported to Royal Officers or the SayPro HC Department.
Anonymous reporting is allowed through the SayPro Conduct Form (SayProF003-01).

5.2 𝗜𝗻𝘃𝗲𝘀𝘁𝗶𝗴𝗮𝘁𝗶𝗼𝗻 𝗣𝗿𝗼𝗰𝗲𝘀𝘀

An investigation will be initiated within 48 hours of a valid report.
SayPro Governance and HC teams will coordinate the review.
Violators may face warnings, training, suspension, or termination.

𝗥𝗼𝗹𝗲𝘀 & 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀

6.1 SayPro CEO

Approves final outcomes on policy breaches.
Upholds SayPro ethical culture.

6.2 Chief Human Capital Officer (CHCO)

Monitors conduct standards, investigations, and outcomes.
Provides training and support.

6.3 Royal Directors and Officers

Enforce acceptable conduct in their teams.
Act on any policy violations.

6.4 All SayPro Human Capital

Must comply with acceptable conduct guidelines.
Report misconduct immediately and cooperate with investigations.

𝗗𝗼𝗰𝘂𝗺𝗲𝗻𝘁𝘀 & 𝗧𝗲𝗺𝗽𝗹𝗮𝘁𝗲𝘀

SayPro Acceptable Conduct Form (SayProF003-01)
SayPro Incident Report Template (SayProF003-02)
SayPro Disciplinary Action Log (SayProF003-03)
SayPro Code of Ethics Acknowledgment Form (SayProF003-04)

𝗖𝗼𝗺𝗽𝗹𝗶𝗮𝗻𝗰𝗲 & 𝗥𝗲𝘃𝗶𝗲𝘄

This policy is reviewed every 6 months.
Continuous education and reminders will be provided to reinforce standards.
Breaches may result in immediate corrective or legal action.

𝗙𝗔𝗤𝘀

Q1: What’s an example of unacceptable behavior?
A: Harassment, unauthorized data sharing, or misusing SayPro’s name for personal business.

Q2: Can I use SayPro equipment for personal use?
A: No, unless explicitly authorized (e.g., emergency use). Misuse is not permitted.

Q3: How do I report a colleague’s conduct without conflict?
A: Use the anonymous form (SayProF003-01) or report through your Royal Officer or CHCO.

Q4: What if I accidentally violate the policy?
A: Report immediately. SayPro distinguishes between mistakes and misconduct.

Q5: Are these rules the same for remote and in-person teams?
A: Yes. The same standards apply to all SayPro Human Capital regardless of work location.

𝗔𝗽𝗽𝗿𝗼𝘃𝗮𝗹 & 𝗦𝗶𝗴𝗻-𝗼𝗳𝗳

Approved By:
Neftaly Malatjie
Chief Executive Officer
Date: 20/05/2025