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SayPro Human Capital Learnership Management Policies, Procedures, Processes, Templates, Documents and Forms SayProP277
SayPro Human Capital Learnership Management, Training and Hosting Policies, Procedures, Processes, Templates, Documents and Forms
Document Code: SayProP277
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: [Insert Date]
Next Review Date: [Insert Date, 6 months from today]
SayPro Policy Owner: SayPro Chief Human Capital Officer (SayProCHCR)
1. Purpose
The purpose of this policy is to provide comprehensive guidance on the management, training, and hosting of learnerships at SayPro. It ensures effective delivery of structured learning that combines workplace experience with theoretical education, aligned to national legislation, SETA and QCTO frameworks.
2. Scope
This policy applies to all SayPro Human Capital Officers, Royal Directors, training institutions, host organisations, and learners involved in learnership programmes. It includes internal SayPro training, hosted workplace learning, and externally funded or partnered learnerships.
3. Definitions
- Learnership: A formal learning programme registered with a SETA that combines theoretical learning with practical experience in the workplace.
- Host Organisation: A SayPro department or external partner that provides the work experience component.
- SETA: Sector Education and Training Authority overseeing learnership accreditation and funding.
- QCTO: Quality Council for Trades and Occupations responsible for certification of occupational qualifications.
4. Policy Statement
SayPro is committed to building skills for employability and economic development by implementing inclusive, high-quality learnership programmes. SayPro shall ensure all learnerships are accredited, compliant, and provide developmental opportunities across its sectors including arts, culture, heritage, sports, recreation, schools, camps, events, and more.
5. Responsibilities
| SayPro Role | Responsibility |
|---|---|
| CEO | Approves learnership strategy, budgets and partner agreements. |
| Royal Directors | Oversee regional learnership implementation and partnerships. |
| Human Capital Officers | Coordinate programme logistics, learner support, and reporting. |
| Training Providers | Deliver quality theory training as per curriculum and standards. |
| Host Departments/Partners | Provide practical exposure and mentoring for learners. |
| Learners | Commit to programme requirements and complete training components. |
6. Procedures
Step 1: Programme Identification
- Identify skills gaps aligned with SayPro’s operational needs and national priorities.
- Create a Learnership Business Plan and submit for approval.
Step 2: Accreditation and Registration
- Register the learnership with the appropriate SETA or QCTO.
- Ensure all training and assessment partners are fully accredited.
Step 3: Recruitment and Enrolment
- Advertise opportunities through SayPro portals and partner networks.
- Use the Applicant Screening Template to shortlist candidates.
- Conduct interviews and issue Learnership Agreements.
Step 4: Training Delivery
- Deliver theoretical training through SayPro learning platforms or accredited venues.
- Track learner progress using the Training Attendance Register and Assessment Record Forms.
Step 5: Workplace Hosting
- SayProP277-6-5-1 SayPro TVET College Learnership Hosting Guideline
- SayProP277-6-5-2 SayPro Learnership Candidate Onboarding Requirements
- SayProP277-5-5-3 Neftaly Malatjie Message and Instructions regarding Tshwane South TVET College Learnership Students Hosting
- Monitor using the Workplace Logbook and monthly Host Evaluation Form.
- Ensure host sites sign a Learnership Hosting Agreement.
Step 6: Monitoring and Reporting
- Conduct regular site visits and feedback sessions.
- Submit Monthly Progress Reports and maintain a learner tracking database.
Step 7: Completion and Certification
- Submit assessment records to the SETA/QCTO.
- Facilitate certification ceremonies and issue completion letters.
7. Templates and Forms
- Learnership Business Plan
- Applicant Screening Template
- Learnership Agreement
- Hosting Agreement
- Training Attendance Register
- Workplace Logbook
- Assessment Record Form
- Monthly Progress Report
- Completion Report Template
- Learner Exit Survey
8. Compliance
SayPro’s learnerships must comply with:
- Skills Development Act
- Employment Equity Act
- QCTO and SETA regulations
- Occupational Health and Safety Act
Non-compliance may result in penalties, disqualification from funding, or internal disciplinary action.
9. Frequently Asked Questions (FAQs)
Q1: Who can apply for SayPro Learnerships?
A1: Unemployed and employed individuals who meet programme-specific criteria and are South African citizens.
Q2: Are learnerships paid?
A2: Learners receive monthly stipends as per SETA or funding policy.
Q3: What is the role of a host organisation?
A3: To provide practical work experience, mentorship, and workplace learning aligned with the qualification.
Q4: Does SayPro offer certification?
A4: Yes, upon successful completion and verification by QCTO or the relevant SETA.
Q5: Can SayPro list external learnerships?
A5: Yes, SayPro also promotes external learnerships, internships, bursaries, grants, and related opportunities through its platforms.