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SayPro Human Capital Risk Management Policies, Procedures, Processes, Templates, Documents and Forms SayProP428
SayPro Human Capital Risk Management Policies, Procedures, Processes, Templates, Documents and Forms
Document Code: SayProP428
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: [Insert Date]
Next Review Date: [Insert Date, 6 months from today]
1. Purpose
The purpose of this document is to define SayPro’s approach to identifying, assessing, mitigating, and monitoring risks within Human Capital operations. This includes policies, procedures, and tools to manage strategic, operational, compliance, reputational, and technology-related risks.
2. Scope
This policy applies to all SayPro Royal Directors, Officers, Human Capital members, vendors, and stakeholders who contribute to or are impacted by risk management practices within Human Capital-related activities, departments, projects, and programs.
3. Definitions
- Risk: The potential for loss, harm, or adverse effects on SayPro’s objectives.
- Risk Management: The systematic process of identifying, evaluating, and responding to risks.
- Risk Register: A document used to record all identified risks, their severity, and mitigation strategies.
- Control Measures: Actions taken to reduce the likelihood or impact of risks.
4. Roles and Responsibilities
| Role | Responsibility |
|---|---|
| Chief Executive Officer | Approval of the Risk Management Policy and oversight of implementation |
| Royal Directors | Ensure risk practices are integrated into department planning and decision-making |
| Human Capital Officers | Identify and report potential risks in their respective areas of work |
| Risk Committee | Review the risk register, ensure mitigation plans are in place, and monitor progress |
| Internal Audit | Conduct periodic audits to assess risk exposure and control effectiveness |
5. Risk Categories
- Strategic Risks – Risks affecting long-term goals and direction.
- Operational Risks – Risks from day-to-day operations and processes.
- Financial Risks – Budget deviations, fraud, or loss of funding.
- Compliance Risks – Non-compliance with policies, laws, and standards.
- Technological Risks – Failures in IT systems or cybersecurity breaches.
- Reputational Risks – Negative public perception affecting credibility.
6. Risk Management Process
Step 1: Risk Identification
- Use surveys, interviews, observations, audits, and brainstorming sessions.
- Include internal and external risks.
Step 2: Risk Assessment
- Assess based on likelihood (low, medium, high) and impact (minor, moderate, severe).
- Prioritize risks using a Risk Matrix.
Step 3: Risk Mitigation
- Develop action plans with clear owners and timelines.
- Implement controls such as SOPs, training, technology, or redesign of processes.
Step 4: Monitoring and Review
- Maintain a Risk Register updated monthly.
- Conduct quarterly reviews to evaluate progress and adjust strategies.
Step 5: Reporting
- Submit risk reports to the Risk Committee and CEO for approval and action.
7. Risk Management Tools and Templates
- SayPro Risk Identification Template
- SayPro Risk Assessment Matrix
- SayPro Risk Register Template
- SayPro Risk Mitigation Action Plan
- SayPro Incident Reporting Form
- SayPro Quarter 1 Risk Mitigation Action Form
- SayPro Risk-to-continuity alignment statements for Q2 objectives
- SayPro Completion of SayPro’s Continuity Risk Scorecard
- SayPro Updated emergency contacts for all team member
- SayPro Confirmation of 100% staff awareness on continuity roles
- SayPro Evidence of at least one continuity procedure test
8. Compliance
SayPro’s Risk Management process must comply with:
- National Treasury Risk Management Framework (South Africa)
- ISO 31000 Risk Management Guidelines
- SayPro internal audit requirements
- SayPro Governance and Compliance Framework
Failure to follow risk management protocols may result in disciplinary action and jeopardize program delivery and public trust.
9. Frequently Asked Questions (FAQs)
Q1: Who should report a risk?
A1: Any Officer or Human Capital member who identifies a potential or emerging risk must report it immediately.
Q2: How often is the risk register updated?
A2: At least monthly, or whenever new risks are identified.
Q3: Are vendors required to comply with this policy?
A3: Yes. All vendors must adhere to SayPro’s risk protocols relevant to their work.
Q4: How are risk levels defined?
A4: Based on probability and potential impact to operations, resources, or reputation.
Q5: Who reviews and approves the Risk Policy?
A5: The Chief Executive Officer and the Risk Committee.